Document Controller at MECS (Pty) Ltd

Responsibilities:

• Overseeing, managing, and maintaining all project documents and communications throughout the project lifecycle.
• Managing and maintaining the project-specific electronic document hierarchy and process systems.
• Ensuring proper organization, security, and accessibility of both paper and electronic documents.
• Handling document identification, classification, and filing in appropriate locations.
• Verifying project documents and preparing them for distribution to relevant team members.
• Preparing and transmitting correspondence and documents.
• Copying data and compiling records and reports within the Electronic Document Management System (EDMS).
• Ensuring that revised documents are promptly accessible to relevant parties.
• Conducting regular document audits to confirm that they are current and accurately reflect the recorded evidence.
• Maintaining effective and efficient document filing and organizing systems.
• Assisting with communication during internal and external audits.
• Logging document requests and helping to retrieve documents as needed by the project team.
• Collaborating and communicating effectively within the organization and across project teams.
• Ensuring adherence to all procedures and processes within the company and project environment.
• Performing ad-hoc duties as required by the project team.

Experience:

• Grade 12 with 3+ years of relevant experience.
• Proficiency in SharePoint, Word, Excel, Outlook, and other document management software or web-based tools.