Document Controller - Midrand at WSP in Africa

Job Description

Key Responsibilities:

• Ensure that pre-established document control requirements (document lay out and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
• Set up filing structure, access rights & internal workflows on Electronic Document Management System when new project is registered.
• Set up project specific document templates when new project is registered
• Set up draft BIM Execution Plan for initial review by Design / BIM Manager on new projects
• Expedite review, signature approval, and release of internally produced documents
• Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases
• Produce logs, transmittals, and other reports as required
• Provide assistance to users in capturing and locating electronic information
• Arrange hard copies filing and long-term storage or disposal documents at time of closeout.
• Assist with general project specific administration tasks

Internal Interaction Relationships:

• Sector Lead – Integrated Design Delivery
• Design Manager
• Project Team
• BIM Manager / Coordinator
• Performance Criteria:
• Ability to follow systems, procedures and work flow processes and contribute to their improvement.
• Ability to work unsupervised and meet deadlines.
• Willingness to ask when in doubt or facing new situations.

Deadlines:

• Completion of work according to schedule.
• The timeliness of performing his activities as well as the activities of his subordinates.
• Submission of all reports and deliverables by their due dates.
• Any other deadlines as determined by the Sector Lead, Design Manager and BIM Manager / Coordinator

Qualifications

• Technical degree or equivalent experience, preferably with a bias toward Document Control
• Technical project background and knowledge including familiarity with engineering documents such as reports, datasheets, lists and drawings.
• BIM360 user experience
• Microsoft Office proficiency
• Minimum 5 years of experience with document control, preferably in large multi-disciplinary projects

Additional Information

HEALTH AND SAFETY:

• Role model standards for SHEQ performance and behaviour consistent with the company’s health, safety, environmental, and quality vision and policies by influencing those around you
• Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm
• Embracing, displaying, and promoting the company values and ensuring a safe working environment is maintained at all times