Driver and Admin Assistant X2 at mothers2mothers

Key Performance Areas:

Driving; 

• Perform daily maintenance of vehicles using m2m’s checklist 
• Ensure vehicles have adequate fuel for the planned daily trips
• Hold and allocate vehicle keys as per vehicle booking log
• Drive project staff to destinations for project activities as per approved plans
• Inform Finance and Admin Manager of any damage to, missing items from vehicles and when regular car servicing is required
• Complete the daily logbook
• Compile and submit vehicle monitoring reports (including mileage, fuel, and vehicle tracking analysis) monthly and as requested
• Make deliveries of project materials, files, office supplies and equipment

Administrative Support; 

• Receive and check that deliveries from suppliers are complete, match documentation, and confirm goods are not damaged
• Check any maintenance, repair or item/equipment replacement needed for the project office and co-ordinate with the Finance and Admin Manager to arrange for repair or replacement
• Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal
• Assist in stock management by updating stock registers with purchases, deliveries, organising and securing stocks, documenting stock usage, performing monthly stock counts 
• Assist in branding/marking of required items
• Provide front-desk support
• Provide other duties as assigned

Database Support;

• Ensure receipt and completeness of all reporting forms from site staff, follow up on missing information
• Maintain filing system to ensure secure and organised storage of site reporting forms and other M&E documents
• Enter data from reporting forms into the specified database/s

Job Requirements;

Qualifications and experience:

• Matriculation certificate 
• 5 - 10 years relevant professional experience
• Valid and unendorsed Driving License
• Clean driving record 
• Experience doing similar work in an NGO setting preferred 

Competencies Required:    

• Good people and communication skills
• A polite and professional disposition 
• Excellent time management skills 
• Ability to remain calm during stressful situations 
• Hardworking, diligent and high level of integrity
• Problem solving, planning and organisational skills
• Fluency in English and local language
• Flexible and willingness to work non-standard hours
• Basic computer skills (MS Office Suite)
• Database support skills
• High level of organization, ability to manage administration tasks with attention to detail
• Neat and presentable