EMS Administrator at Jhpiego

Overview

• The Pandemic Fund South Africa Project supports the strengthening of national systems for pandemic prevention, preparedness, and response.
• Through investments in surveillance and human resources for health, the project aims to enhance early warning systems, improve disease detection and reporting, and build capacity for coordinated emergency response. Implemented in collaboration with the National Department of Health, Jhpiego, and other key stakeholders, the project contributes to building a resilient health system aligned with South Africa’s National Action Plan for Health Security
• As part of this initiative, the EMS Administrator will support the implementation of IDSR programs, including Community-Based Surveillance (CBS), Event-Based Surveillance (EBS), and Indicator-Based Surveillance (IBS).
• Responsibilities include assisting with data collection, analysis, and reporting, and ensuring that program activities align with key performance indicators. The role will contribute to the integrity, reliability, and accuracy of surveillance data to support evidence-based public health decision-making. The administrator will also conduct media scanning, generate reports from the DHIS2 system and EIOS, and provide overall administrative support to IDSR project rollout.
• This position (X2 posts) is supported through a donor-funded project with an anticipated implementation period of three years. The successful candidates will be appointed on an initial 12-month fixed-term contract, which may be renewed or extended subject to funding availability, operational requirements of the organisation, and/or satisfactory performance.   

Responsibilities

• Assist with the rollout and day-to-day operations of Community-Based Surveillance (CBS), Event-Based Surveillance (EBS), and Indicator-Based Surveillance (IBS) programs.
• Maintain data integrity, accuracy, and timeliness to support effective decision-making.
• Generate and disseminate regular reports from DHIS2 and WHO’s EIOS platform to key stakeholders.
• Provide overall administrative support for IDSR program activities, meetings, and training sessions.
• Assist in preparing, meeting agendas, minutes, presentations, briefing notes and fieldwork reports.
• Organize meetings with NDoH, Provinces and relevant stakeholders.
• Support coordination communication and information flow between national, provincial, and district teams and other stakeholders.
• Support necessary logistics and planning for training and mentorship and Provincial and District level.
• Work closely with the National Department of Health, Jhpiego, and other partners to provide administrative support in the rollout of IDSR activities.
• Support compilation of drafting and compilation of quarterly reports to funders.

Required Qualifications

• Diploma or Bachelor’s degree in Social Sciences, Statistics, Development Studies, Public Health, Public/Business Administration, Public Management or related field.
• At least 2 years of experience in an administrative support role.
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks and meet deadlines.
• Good communication and interpersonal skills.
• Knowledge of the public service or government systems.

Preferred Qualifications

Core Competencies:

• Analytical thinking and problem-solving
• Teamwork and collaboration
• Accuracy and attention to detail
• Time management and planning
• Integrity and ethical standards