Ethics Manager at The National Student Financial Aid Scheme

RESPONSIBILITIES:
Policy, Systems & Procedure Implementation 

• Support and advise the organisation on the development of all policies and their interpretations, procedures, and processes. 
• Support and advise the organisation on the establishment, implementation and monitoring of ethics risks 
• Communicates the organisation’s ethical standards, policies, and regulations 

Core Strategic/Operations 

• Delivers employee training programmes that raise awareness about ethics-related topics such as Anti-Bribery, Anti-Corruption, Antitrust, Conflict of Interest and others. 
• Conducts ethics related compliance monitoring, investigations and remediations of non-compliant actions 
• Managers the administration of confidential reporting systems or helplines for employees, customers, contractors and other stakeholders to disclose violations of the organisation’s ethical standards, laws and policies without fear of retaliation 
• Support the development and implementation of the NSFAS ethics program 
• Update and maintain organisational ethics management policies to ensure they are properly communicated and adhered to 
• Coordinate the development and continuous improvement for management through governance processes, policies, systems, and key ethics controls 
• Oversee the management of the organization’s gift, entertainment and hospitality registry, conflict of interest registry, and third-party vetting processes 
• Monitor compliance with key controls of the ethics and compliance program regarding maintaining of key metrics, and monitoring compliance with ethics and compliance procedures and processes 
• Support anticorruption risk assessment activities and ongoing risk reviews 
• Coordinate and roll-out ethics and compliance change management strategies and communications initiatives 
• Coordinate the development, implementation and tracking of ethics and compliance training initiatives, including anti-corruption and fair competition training 
• Support activities that mitigate third party risk, including reviewing and updating the third-party due diligence policy and process 
• Conducting due diligence reviews on third parties and monitoring and reporting due diligence activities 
• Conduct project-specific integrity reviews and provide risk-based recommendations/ advice to the business on project risk 
• Advise senior management on fulfilling their ethical responsibilities aligned with organisational culture and values 
• Coordinate with other functions where appropriate to connect the ethics activities with related activities and cycles in the business 
• Review, edit and lead the creation of high quality technical and professional deliverables, program documents and reports 
• Manage internal and external regional ethics engagements 
• To ensure the implementation, monitoring and updating of POPIA plans and procedures as well as the PAIA manual 

People Management & Ethical Leadership 

• Manages and participation in the recruitment and selection of unit vacancies in line with EE targets. 
• Delegates tasks to subordinates for implementation. 
• Manages the subunit to achieve agreed programmes. 
• Directs, inspires, coaches and mentor subordinates to deliver quality programmes in line with NSFAS Values. 
• Manages and participates in leading the individual performance contracting and review process for responsible team/s. 
• Manages and participates in all disciplinary matters of subunits related to performance and conduct issues.  

Stakeholder Management & Relationships 

• Builds and maintain relationships with internal stakeholders to identify, manage and report on compliance risks 
• Collaborates with external stakeholders to enable compliance programmes 
• Manages the service level agreement between the organisation and external providers, where applicable 

Project Management & Leadership 

• Manages multiple tasks and priorities without compromising on quality of work 
• Oversight of projects to address identified compliance needs 
• Analyses and interprets project reports on completion of the project to evaluate return on investment and to inform decision making in future  

Budget optimisation 

• Manages expenditure in line with budget for all compliance related projects 
• Monitors spend aligned to approved budget. 

Compliance Monitoring & Evaluation 

• Manages the compliance plan and the processes that support the implementation of key risk controls and established compliance risk mitigation processes 
• Conducts monitoring reviews in line with the compliance monitoring plan 
• Identifies risks and mitigate them in line with the compliance risk register. 
• To monitor adherence to ethics standards, compliance with policies and regulations

Information & Knowledge Management 

• Provides training and guidance to staff on all ranges of compliance issues. 
• Collaborates with line manager and ICT to build systems that enable the management of data obtained from different sources 
• Collaborate with stakeholders to use their experience, education and understanding to obtain knowledge from this information  

Reporting & Accountability 

• Provides regular relevant, forward-thinking compliance reports and compliance monitoring review reports (awareness and monitoring) 
• Develops and maintains compliance risk registers and drives management to act on risks identified. 
• To compile Ethics-related reports for submission to NSFAS Board Committees 

DESIRED SKILLS AND EXPERIENCE 

Minimum requirements: 

• NQF Level 7 degree in Accounting, Audit, Risk, Forensics, Legal 
• Certified Compliance and Ethics Professional (CCEP) 
• Computer literacy – Intermediate MS Package Suite 
• Driver’s License 
• 5 years’ experience in managing ethics and ethics related risks in a public sector environment or similar institution, with 2 years’ experience in managing people. 
• Ethics, Legal, Financial, Compliance or investigations background 
• Working knowledge and understanding of the NSFAS Act and PFMA 
• Working experience of Protection of Personal Information Act (POPIA), and Promotion to Access of Information Act (PAIA) and related legislation as well as market conduct risk. 
• Working experience of Financial Advisory and Intermediary Services Act (FAIS Act), Financial Intelligence Centre Act (FICA) and related legislation. 
• Working experience of AML and Combatting Financing of Terrorism (CFT) regulations and the ability to apply them effectively. 
• Stakeholder management experience 
• Working experience in compiling reports for the Ethics Committee