Events Co-ordinator at Apex Group

Summary of the position

• We are looking for a skilled events coordinator to assist with the management and execution of an extensive global events list of both Third-Party Sponsorship and company hosted events.
• The ideal candidate is meticulous and organized.
• They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.
• This is an exciting role for an individual who enjoys a fast-paced environment and thrives on the excitement and satisfaction of a successful event.

Outline of main duties and responsibilities

The main responsibilities of the role will be:

• Manage and execute the sponsorship events calendar and strategy.
• Oversee the event budget and manage all subsequent POs and invoices.
• Facilitate invoice approval and processing including budget record keeping.
• Identify and negotiate sponsorship packages for relevant industry events.
• Build and maintain relationships with key internal and external stakeholders.
• End-to-end management of all events within designated regions, including but not limited to; arranging deliveries, branded items, briefing exhibiting stands design and presentation to brand team etc.
• Venue and service supplier management, including booking of venues, tech and AV and all F&B.
• Use CRM system to track all events and ensure events data is being recorded accurately.
• Work closely with sales and marketing team to create solid and measurable events KPIs.
• Produce quarterly events report, ensuring KPIs are met, and events are producing a positive ROI.
• End-to-end management of Apex Group hosted events such as seminars, summits, roundtables, and larger client events in key regions.
• Briefing wider marketing team on upcoming events to ensure the relevant teams such as Digital, Social and Brand are informed as needed.
• Creating event materials as needed such as registration pages, invites and managing RSVPs.

Skills and experience required

The successful candidate will:

• 3-5 years event coordination experience
• Strong organizational and management skills apexgroup.com 2
• Strong negotiation skills.
• Proactive, independent and forward thinker.
• Comfort working in a fast-paced environment and ability to work to deadlines
• Ability to plan and execute projects with many moving parts and prioritize accordingly.
• Ability to work autonomously across different time zones.
• Enjoy taking responsibility for multiple projects simultaneously and know how to keep yourself, and others around you, organized and focused on a plan.
• Strong relationship building and negotiation skills to manage internal and external stakeholders and work at a fast pace with the rest of the marketing team
• Enjoy working with a diverse group of colleagues and stakeholders and the ability to work remotely from your colleagues and remain connected through regular calls and conversations.

The below will considered an advantage:

• 2 - 3 years of experience in a B2B marketing role and the ability to work in a global cross-border environment will be an asset
• An understanding of the asset management space or experience in a similar role preferred.
• Experience with CRM and MAP tools - Salesforce and Pardot preferred.