Executive and Marketing Assistant at VHRS

Role summary:

• Benchmark International is one of the world’s leading sell-side only Merger & Acquisitions specialists, regularly placing highly in deal league tables. We handle company sales across all areas of both the SME and corporate mid-markets.
• An exciting opportunity has arisen to join our established organisation in the Cape Town Airport office.

Role responsibilities and duties:

Administrative

• Office management
• Field all incoming calls on company main line
• Ad hoc PA to MD duties 
• Assistance with client meeting, refreshments and on occasion meals 
• Manage charity drives under the “Benchmark Cares” initiative
• Setting appointments, booking hotels, flights, and accommodation.  
• On occasion organizing reports, transcribing notes, attending meetings and maintaining accurate minutes
• Managing cleaning staff duties, time and attendance as well as keeping the office presentable on cleaner off days

Finance

• Liaising with all company service providers as required including
  • Landlords on repair and maintenance issues
  • Maintaining minimum quantity levels, and ordering of office supplies 
  • IT departments both locally and in the UK in relation to IT and telephony faults
  • Photocopier, internet service provider and other supplier liaison 
  • Corporate gifts, corporate photography, year end functions,
  • General procurement of office supplies and ad hoc project items etc

Assist company bookkeeper with the reconciliation of;

• Supplier invoices and statements
• Staff expense claims 
• Capturing purchase orders 
• Reconciling MP Credit card and expenses
• Maintaining Asset schedules 

HR

• Assist with onboarding and offboarding of staff in conjunction with HR
• Maintain staff attendance register

Marketing 

• Manage marketing events (typically 3 pa) 
• Providing support to new business development opportunities including liaison with group marketing department in the US, local PR as well as internal reporting and analysis 
• Compiling and/or proof reading marketing literature 
• Manage MP Linkedin profile and grow connections 

General

• Assisting with any administrative task that is reasonable and lawful in nature

Requirements: 

• Highly presentable – all staff are required to wear formal corporate attire
• Own reliable transport
• A minimum of 3 years in a similar executive assistant or PA role, ideally in a professional service business environment
• Higher grade English having an excellent command of the language and very strong communication skills.
• Aside from being articulate, well spoken the incumbent will be required to compile event flyers, blog posts as well as proof read, and possibly edit marketing, materials / other company literature. An ability to function at a high level in this arena is a pre-requisite. 
• Highly organized with an ability to manage conflicting demands, meet deadlines and operate under pressure
• A proactive communicator capable of providing regular updates and progress reports on activities
• Literate in the MS Office suite of products  

Advantageous Experience and Attributes (System training will be provided): 

• Xero expenses and purchasing modules
• Hubspot for social posting 
• Salesforce
• GTD and Inbox Zero
• Bilingual in English and Afrikaans