Executive Assistant at AON

Executive Assistant

• Do you have extensive experience as an Executive Assistant? Have you worked in the Financial Services industry? Read on!
• Aon South Africa is recruiting an Executive Assistant to our Executive Head: Employee Benefits and Chief Legal and Compliance Counsel, based on a hybrid basis from our Head Office in Sandton.
• The role of the Executive Personal Assistant is to provide executive admin / secretarial support to the Executive Head.

What the day will look like

• Liaising with Consultants, Carriers, medical schemes & Clients
• Client meetings / members roadshows - manage and oversee 
• Oversee /monitoring of client agreements with legal, CSAs
• Projects – assist with control and monitoring of ; RFPs, Amalgamations, Harmonizations
• Greater Insite management of escalations and follow up
• Timekeeping on AonAccess for client profitability and Client HR dashboard reporting
• AonConnect
• Minutes of Manco and carrier meetings
• Assisting with Exco and Board reports
• Manage all incoming and outgoing correspondence on behalf of the Executive (where applicable).
• Screen Executive’s emails and respond where appropriate.
• First level client queries resolution by referring to appropriate teams.
• Take minutes of meetings and distribute to attendees.
• Responsible for diary management and preparation of daily and weekly schedules.
• Responsible for local and international travel arrangements, visas and travel itinerary.
• Assist with general administration and help to devise and institute reporting structures and administrative systems through liaison with Senior Management.
• Order and manage stationery for the department.
• Maintain and keep Exco staff files up to date.
• Conduct online research on behalf of the Executive/ Senior Manages/ Business Unit.
• Liaise with other members of staff and management where necessary and ensure the required reports/ documentation are ready.
• Compile client presentations.
• Arrange functions, meetings, luncheons, annual seminars, annual conference, client meetings etc. on behalf of the Executive.

Skills and experience that will lead to success
Qualifications.

• Be in possession of Grade 12 (matric).
• Be in possession of a relevant secretarial qualification.

Knowledge.

• Have a good understanding/ knowledge of the financial services industry.
• Possesses advanced analytical, technical and problem-solving skills and abilities.
• Have advanced computer skills in MS Word, Excel, and PowerPoint.

Skills and Attributes.

• Have above average typing speed with a high degree of accuracy.
• Be able to communicate effectively.
• Have basic administration skills.
• Have good interpersonal and organisational skills.
• Have the ability to work with and in teams.

Experience.

• Have a minimum of 5 years’ experience as a Personal Assistant on an Executive level.