Executive Assistant at Council for Scientific and Industrial Research (CSIR)

About the job:

The CSIR has a vacancy for Executive Assistant in the Chief Financial Officer’s (CFO) office. The incumbent will manage the CFO’s office effectively and offer the level of support required, enabling the Executive to perform at full potential and focus on strategic matters.  The position is located in Pretoria.

Key responsibilities:

• Prepare written responses to incoming correspondence for the Executive’s approval and signature.
• Handle all incoming calls effectively and efficiently.
• Eloquently express the Executive’s requirements/instructions to other staff members.
• Manage internal and external events, local and overseas travel arrangements under broad direction of the Executive.
• Coordinate and manage the Executive’s diary effectively ensuring that time is used effectively.
• Appropriately brief the CFO regarding the agenda for meetings; this includes sourcing background information from previous meetings.
• Follow up on actions emanating from meetings on behalf of the Executive.
• Structure agendas and take minutes at meetings with minimum guidance from the Executive.
• Type, format/edit documents and prepare presentations.
• Prioritise outputs according to the Executive’s needs and purchase necessities for the office.

Qualifications, skills and experience:

• A Bachelors Degree or a three year National Diploma in administration with at least six years’ experience as a Personal Assistant to a Senior Manager or Executive.
• Excellent computer skills, the individual should have at least an advanced level of skill in Microsoft Word, PowerPoint and Excel;
• Manage and source resources and conduct research;
• Business writing skills;
• Aware and sensitive to culture differences;
• Awareness of current protocol;
• Must be tactful when dealing with differences.

Closing date: 24 May 2024