Established in 1970, Unique Personnel Recruitment Agency has consistently delivered a friendly and professional employment service for more than 35 years of operational excellence. Our main focus has traditionally been in Gauteng, South Africa, but since the implementation of new innovations we now recruit nationally and globally. As a result it's not surpri...
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Arranging of Executives calenders, including scheduling meetings, appointments and travel arrangements.
To schedule, organise and arrange meetings and appointments as needed to be set up.
Confirming these appointments, the day before.
Relaying the relevant upcoming days appointments with Executives on the day, so that they are constantly in the know of his schedule and related times
Co-ordinate and maintain electronic calendars OF THE Executive Team
Assist the Executive Team in coordinating meeting rhythms and tracking team member action items. Coordinate daily, weekly, monthly and quarterly
Provide strong secretarial support to Executive Team to manage their workload notes, produce minutes & send action items to team.
Co-ordinate and prioritise incoming commuications, including emails, phone calls ensuring that matters are addressed promptly.
Co-ordinating and organizing meetings, conferences and special events, including logistics, agenda preparation, and follow up actions.
Prepare correspondence, presentations and other documents
Serve as liason between Executives, internal teams, clients and external stakeholders, maintaining professional and confidential communication at all times.
Booking of flights, accomodation, car rental, as needed after authorization as well as any events related at least 1 week prior to travel
Apply and completion of all documentation for travel Visas
Managing special projects and initiatives as assigned by the Exceutives, ensuing timely completion and delivery.
Management of email database in Pipedrive
Printing and managing marketing materials
Assisting with personal tasks and errands for the Executive Team as needed
Performing other administrative duties as required to support the Executive Team
Inherent Requirements
Matric
Proven experience as an Excecutive Assistant, office assistant or relevant role
Qualifications in secretarial studies will be an advantage
Very good computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Browser), STRUMIS (Training)
Keep relevant stakeholders informed.
Written Communications – Ability to write, clear, precise, well-organized documents and emails using appropriate vocabulary, spelling, grammar, & word usage.
Intergrity and Honesty - Iron clad, does not ethically cut corners
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