Executive Assistant (Marketing and HR) at Helderberg Personnel

Key Requirements:

• Experience in marketing and human resources functions preferred.
• Basic understanding of the digital marketing environment advantageous.
• Previous experience as a personal assistant to senior executives essential. 

Required Skills and Abilities:

• Exceptional organizational skills, capable of managing both personal and team tasks independently.
• Provide administrative support to the Managing Director across marketing, administration, and HR tasks.
• Ability to gather data, compile information, and prepare reports.
• Proficiency in prioritizing multiple projects and performing complex tasks efficiently.
• Familiarity with marketing terminology and concepts.
• Advanced proficiency in Microsoft Office suite, particularly Excel and Word.
• Effective written and verbal communication skills.

Key Duties and Responsibilities:

Administration:

• Manage confidential information with discretion and professionalism.
• Assist in compiling management reports and preparing meeting minutes and follow-up actions.
• Maintain administrative systems, databases, and processes.
• Collaborate effectively with staff, clients, and suppliers.
• Manage the administration of the advertising budget. 

Marketing:

• Coordinate communication of campaign deliverables, objectives, and timelines to management.
• Collaborate with department managers on marketing and sales campaigns.
• Support in creating marketing materials and coordinating campaigns internally and externally.
• Liaise with marketing, communication, digital, and design agencies on projects and content creation.
• Assist in planning and managing trade shows, conferences, events, and meetings.
• Maintain inventory of sales support materials and coordinate new material creation as required.
• Coordinate proofreading, editing, and layout of local advertising, brochures, newsletters, and articles. 

Human Resources:

• Support implementation of organizational transformation projects.
• Manage and monitor organizational transformation processes and projects.
• Assist in coordinating employee training, improving employee engagement, and managing performance processes.

Minimum Qualifications:

• Tertiary qualification in marketing, business, or human resources required.
• Minimum of 2 years' experience supporting senior executives.
• Strong computer literacy
• Strong communication skills, Afrikaans and English essential