Executive Assistant at Sasria

Job Advert Summary

• As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers’ activities and business.
• This will include acting as the main point of contact for the Executive Manager(s), complex diary management, organising and supporting high-level senior meetings; prepare reports and presentations.
• The purpose of the role is to deliver effective comprehensive secretarial and administrative support to the Executive Manager(s), as well as to support their teams administratively.

Minimum Requirements
Minimum Qualifications:

• Matric or relevant certificate
•  Post Matric Qualification will be added advantage

Minimum Experience:

• Minimum 3 - 5 years’ work experience with matric
• Preference will be given to people with experience in non life insurance
• Preference will be given to people with disabilities.

Duties and Responsibilities
Key Responsibilities

• Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organisation of them.
• Develop agenda and minutes of meetings.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately.
• Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on
• the status of assignments.
• Deal with queries/complaints where necessary.
• Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
• Compile and safeguard records for Claims and SMD Divisions.
• Deal with Board Secretaries within Sasria and external organization.

Administrative support

• Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
• Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
• Ensure that divisional information is kept up to date on the Intranet.
• Assist with other ad hoc duties as and when required.
• Manage stationery orders for allocated respective Divisions.
• Coordinates trainings and seminars run by allocated respective Divisions.
• Ensure proper E-filling of general divisional documents as well as performance management documents.
•  Collate reports submitted to Executives by Managers.
• Compile reports as per required format - monthly/weekly.
• Provide secretarial support on relevant professional bodies and regulatory forums managed by SASRIA.
• Coordinate transport for team functions where necessary.
• Submit reports for authorisation timeously.
• Virtual collaboration to help stay in touch while working remotely
• Tech-capable competencies to navigate remote working tools.
• Ability to self-direct and stay focused while working independently.
• Dependable and trustworthy to get the job done, unsupervised.

Divisional initiatives or projects

• Assist in events management in the division and Company (as and when required).