Executive Assistant at talentCRU Proprietary Limited

An exciting opportunity exists  for an experienced Executive Assitant.   

Duties:

•        Manage the Executive's diary effectively to optimise her time by taking due cognizance of business priorities when                     planning and organising events and meetings.
•        Scheduling meetings and appointments.
•        Taking, typing and distribution of minutes of meetings.
•        Screen, direct phone calls, and taking of messages and distribute correspondence on behalf of Managing Director and               Finance Executive.
•        Travel arrangement
•        Coordinate and manage meetings by ensuring meeting requests are correct; up to date; time is optimized
•        Manage executive communication by coordinating actionable outcomes with executive’s direct reports
•        Keep the Direct Report informed of various activities within and outside the Group through effective networking and                     building business relations
•        Ensure all communications with clients are professional, resulting in compliments.
•        Resolve all queries efficiently, and within agreed timelines.
•        Handling documentation that requires the attention of the direct report and preparing reports on various matters by                     analysing reports and providing feedback.

Personal attributes

The incumbent must demonstrate the following personal attributes:

•        Be honest and trustworthy
•        Be respectful
•        Possess cultural awareness and sensitivity
•        Be flexible
•        Demonstrate sound work ethic
•        Deal with the customers / colleagues in a positive, courteous and respectful manner

   Skills

The candidate must demonstrate the following skills:

•        Discretion 
•        Proven effective organizational, stress and time management skills.
•        Computer literate with an excellent working knowledge of MS Office especially PowerPoint
•        SharePoint Knowledge
•        Social Media Skills
•        Effective verbal, listening and written communication skills.
•        Demonstrates a sense of urgency and ability to meet deadlines.
•        Ability to work independently and as a team member.
•        Detail orientation is essential.
•        Must have own reliable transport

 Minimum requirements for position

Secondary Education:                

•  Matric

Tertiary Education:                      

•  PA/ Administrative Diploma

Must have 3 year experience as an Executive PA managing 2 or more diaries