Executive Assistant to CEO: Pretoria at FS Personnel Recruitment

Salary:

• R30 000 – R45 000 ctc per month, depending on experience.
• Group Provident Fund included in ctc, with 4.5% employee and 4.5% employer contributions.

Desired experience and qualifications:

• Proven experience as an executive assistant, personal assistant or similar senior administrative role.
• Excellent organisational and time-management skills.
• Ability to manage multiple demanding priorities and stakeholders simultaneously.
• Proactive, self-motivated and able to work independently with minimal direction.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Ability to remain calm and organised under pressure.
• Strong Microsoft 365 skills, including Outlook, Word, Excel, OneDrive, SharePoint and Teams.
• Comfortable working with confidential and commercially sensitive information.

Advantageous:

• Experience supporting a senior executive while also supporting another operational or business division.
• Exposure to property, real estate, developments or new business.
• Experience working with deal pipelines, trackers or commercial documentation.
• Valid driver’s licence and own reliable transport.

Duties and Responsibilities:

Executive support:

• Manage the CEO’s diary, meetings and travel arrangements.
• Draft, manage and prioritise correspondence.
• Prepare agendas, meeting packs and minutes.
• Track and follow up on actions arising from meetings.
• Handle confidential and commercially sensitive information with discretion.
• Screen and prioritise communication on behalf of the CEO.

New business and developments support:

• Maintain deal and pipeline trackers, meeting schedules and document files.
• Prepare meeting packs, minutes and correspondence for meetings with prospective tenants, developers and business partners.
• Coordinate between the CEO, new business team and other departments.
• Ensure important new business activities and follow-ups continue moving forward.