Executive Coordinator: CFO at Development Bank of Southern Africa (DBSA)

Job Description    

• Coordinate the division's strategic projects, operational functions, liaise and communicate with all key stakeholders both internally and externally to ensure the smooth running of the division. Facilitate collaboration and synchronising of divisional standards amongst various functions within the Office of the CFO. Manage and coordinate the CFO’s responsibilities such as document review, planning, organising and play a key role in the coordination of deliverables and activities internally and externally.

Key Responsibilities    
Strategic and Operational Planning Alignment

• Coordinate the development of the division’s short and long-term plans and facilitate the scheduling and organising of planning sessions and final divisional plan aligned to the corporate plan and the Banks strategy.
• Coordinate and consolidate inputs for the preparation and alignment of the Divisional Balanced Scorecard (BSC) and provide support in drafting the final draft.
• Monitor and track the division's performance against the balanced scorecard and provide reports on tracking progress, critical areas of improvement and priorities to ensure targets are achieved.
• Prepare and manage the budget for the division in consultation with the CFO.
• Provide coordination support to the CFO to manage various strategic initiatives and special projects on behalf of the Division.
• Conduct research and keep abreast on topics affecting the division and prepare reports for decision-making purposes.
• Participate in meetings to follow-up on key decisions and actions from the Board; and Executive Management and ensure timely implementation and feedback is provided.
• Analyse and interpret data and/or reports from unit heads and project leads to provide dashboards and summaries outlining critical information and areas of concern.
• Compile and distribute divisional reports/presentations and communicate on behalf of the CFO providing feedback and updates on initiatives, projects, and various operational tasks.
• Implement systems, processes and procedures to improve the division's administrative efficiency, effectiveness and productivity.
• Act as a point of contact with staff and various stakeholders and provide insight on initiatives, projects and divisional activities.
• Coordinate the divisions human resources activities including the approval of human resource plans and ensuring that performance agreements are completed.

Governance Committee Support

• Coordinate and provide support in the preparation of the division’s submissions to the Board, Board subcommittees and management committees.
• Facilitate and coordinate the development and implementation of the risk register to provide an overview to the division's management team.
• Monitor the division's risk register and develop a risk matrix to evaluate and report on operational risks and risk mitigation actions implemented.
• Plan and schedule the performance of periodic management assurance reviews to assess the adequacy and effectiveness of the risk mitigation measures.
• Coordinate internal and external audit review processes and liaise with unit heads to consolidate feedback.
• Facilitate the development, management and monitoring of the division’s delegation of authority guidelines, ethics/declaration of interest requirements, committee requirements and charters, as well as board requirements.

Administrative and Operational Efficiencies

• Develop specific templates for the division for standardisation of reporting and administrative efficiency.
• Administer the document management system to secure/ store data and provide a platform for sharing division information.
• Work with the CFO to support the planning and execution of day-to-day work routines and key deliverables.
• Management of the office with specific reference to the following:
• Monitor that the office is appropriately resourced with daily consumables;
• Provide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up;
• Draft and edit all communication (letters, routine correspondence) from the Office of the CFO for approval; and
• Provide inputs, review and quality assurance of all documents and reports.
• Procurement of professional services on behalf of the CFO by developing the relevant procurement documents and ensuring that procurement is performed according to the policy.

Stakeholder Engagements

• Manage the CFO’s correspondence and engagement with high-level stakeholders, including Ministers CEOs etc.
• Prepare presentations, relevant documents and briefing packs for engagements i.e., workshops/conferences, meetings, and speaking engagements and ensure the CFO is appropriately briefed in consultation with subject matter experts and unit heads.
• Consolidate and compile inputs from unit heads to develop a stakeholder management framework for the division which incorporates the engagement plan and reporting requirements for internal and external stakeholders.
• Manage the engagements and communications with critical stakeholders, including Ministers and CEOs.
• Oversee the management of partnership agreements with amongst others key stakeholders, partners, clients, service providers, and consultants.

Bank wide strategic initiatives

• Participate in bank wide strategic initiatives thereby either coordinating or as member of a team.

Key Measurement Outputs

• Effectiveness and efficiencies in the Office of the CFO.
• Quality of presentations and reports.
• Management of Budgets including operational expenses.
• Maintain and enhance governance within the division.
• Stakeholder management and communication.
• Coordination and tracking of strategic initiatives in the Office of the CFO.

Expertise & Technical Competencies    
Minimum Requirements:

• A Bachelors Degree in Finance or Accounting or equivalent.
• Minimum of 5 years relevant experience in a similar role or a Finance role.
• Strong experience in collaborating in solutions design and coordinating strategic initiatives.
• Experienced in consolidating the formulation and execution of business strategies.
• Demonstrated ability in planning and managing multiple projects concurrently, maintaining composure and focus under pressure to meet tight deadlines.
• Strong experience in fostering collaborative relationships with colleagues, staff, and external stakeholders, contributing effectively to high-performing professional teams.
• Experience in communicating (verbal and written), and drafting reports and presentations for Executives and Board level.
• Ability to coordinate and manage multiple functions.
• Exposure to strategy formulation and execution.
• Strong Financial Management experience.

Desired Requirements:

• Postgraduate tertiary qualification (MBA/Masters/CA(SA))
• Experience in a Banking/DFI and/or finance sector.

Deadline:24th June,2025