Executive Personal Assistant - Centurion at Right to Care

Description

• Provide advanced calendar management for the CHIEF OF PARTY (VMMC).
• Prioritize inquiries and requests while troubleshooting conflicts.
• Make judgements and recommendations to ensure smooth day-to-day engagements.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CHIEF OF PARTY (VMMC), including those of a highly confidential or critical nature.
• Work closely with the CHIEF OF PARTY (VMMC) to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer" having a sense for the issues taking place in the environment and keeping the CHIEF OF PARTY (VMMC) updated.
• Anticipate CHIEF OF PARTY (VMMC)’s needs in advance of meetings, conferences, etc. 
• Facilitate communication and responses to inquiries directed at the CHIEF OF PARTY (VMMC).
• Complete a broad variety of administrative tasks that facilitate the CHIEF OF PARTY (VMMC)’s ability to effectively lead the organization that include assisting with special projects
• Designing and producing complex documents, reports, and presentations
• Collecting and preparing information for meetings with staff and outside parties
• Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Work with the Executive Team to coordinate the CHIEF OF PARTY (VMMC)’s outreach activities.
• Follow up on contacts made by the CHIEF OF PARTY (VMMC) to cultivate ongoing relationships

Requirements

Required Minimum Qualifications

• Post-matric Administrative and Secretarial qualifications

Required Minimum Experience

• 5 years experience at a corporate executive level
• Significant executive support experience, including supporting C-level executives.
• In-depth understanding and expert proficiency of entire MS Office suite with ability to design and edit graphic presentations and materials.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.

 Closing date: 21 November 2023