Executive Secretary: IRPTN Unit: RSWD50010 at City of Ekurhuleni

Minimum Requirements:

• Grade 12 plus Secretarial Certificate
• 1 – 2 years' experience in similar environment

Core Responsibilities:

• Manage the Divisional Head's diary by scheduling, confirming, and coordinating appointments, meetings, and travel arrangements, while prioritising urgent matters and ensuring the effective management of commitments.
• Coordinate meeting logistics, including venue bookings, refreshments, and communication with internal and external stakeholders to ensure the smooth execution of meetings.
• Screen and manage incoming calls, correspondence, and messages before directing them to the Divisional Head, respond to routine enquiries where appropriate, and ensure the timely recording and follow-up of return calls.
• Prepare, format, copy, and distribute documents, reports, presentations, and other official correspondence using relevant office applications.
• Establish, maintain, and update an effective filing and records management system for the Office of the Divisional Head to ensure safekeeping and easy retrieval of information.
• Monitor and follow up on action items, directives, and correspondence to ensure the timely completion of assigned tasks and effective communication with internal and external stakeholders.