Export Transport Planner at Saint-Gobain

Purpose

• Planning of all export loads, as generated by customer orders, to ensure that orders are delivered as per customer’s requirements in order to satisfy our customer’s demand..

Responsibilities:

• Responsibe for planning all the loads generated by customer orders and deliver as per customer’s requirements in order to achieve our customer service levels, as per our service charter.
• Ensure transport cost optimization is achieved by utilizing vehicles to their full capacity at the lowest rates with the best possible service delivery;
• Drive efficiencies by arranging of co-loads with other internal companies, when required
• Communicate daily with transporters and internal sales confirming daily loads and schedules
• Identify missing rates, lanes, geo-coding, incorrect addresses and any other master data relating to transport.
• Ensure loads are planned and deliveries are made if the system goes down so as not to negatively affect our customer service.
• Liaise with the FWD Agents and shipping companies on the loadings, to ensure speedy delivery
• Monitoring and managing vehicle GPS tracking system and generate detailed KPI reports.
• Liaising with Warehouse for packing of containers and loading of Trucks.
• Checking of daily open delivery report on SAP and compare to OPSI to ensure that all loads are despatched as requested.
• Finalizing shipping and Clearing documents with all stakeholders.
• Contracting, booking and raising transport requisitions.
• Reconcile shipment files weekly for audit purposes.
• To liaise at all times with all team members and work as a team to reach targets set by the Departmental Manager.
• Run daily back order reports and expedite dispatches accordingly to meet monthly regional and departmental targets.
• Manage effective route planning, Proven international planning experience.
• The development of proactive contingency that is based on possible future changes.
• Create, monitor and complete export shipments files to ensure timely, correct information is available to all parties concerned.
• Ensure that the proper paperwork aligns to compliance requirements of specific country/customer.
• Send original shipping documents (COOs, invoices, certificates, etc.) by courier mail upon customer’s requests to ensure smooth and timely import clearance.
• Send pre-advises and scanned set documentation for all customers.
• Ensure pre-clearance of cargo.
• Build and maintain a strong relationship with service providers to ensure required legal documentation is processed on time to achieve high service levels.
• All such duties and/or activities assigned by management/board as and when required.

Qualifications

• Grade 12 or equivalent.
• A diploma or studies towards a Diploma or Degree in Logistics/Warehousing and/or Transport Management will be advantageous.

Required skills

• 3 years experience in supply chain
• Good communication skills (English) and customer service skills
• Computer literate, Excel (level 2), SAP R3, OPSI, MS Office
• Strong administrative skills
• OPSI/Plato/Planforge experience would be advantageous
• Extraordinary knowledge of various vehicle configurations / restrictions
• Good understanding of Incoterms and Tariff codes
• Good understanding of the major transport routes and regional splits of Africa as a whole
• Working knowledge of export costings
• Self-motivated team player with good people management
• Focus on detail and accuracy
• Flexibility and adaptability
• Product knowledge would be a distinct advantage