Facilities Assistant at GBS

Key Responsibilities:

• Master Coordinator: Collaborate with external contractors and repair professionals to tackle complex maintenance tasks.
• System Guardian: Ensure all building systems (HVAC, plumbing, elevators) are running smoothly and efficiently.
• Cleanliness Champion: Maintain the tidiness of common areas, offices, restrooms, and workspaces, ensuring a pristine environment.
• Waste Warrior: Oversee waste disposal systems, ensuring regular and effective trash removal.
• Supply Steward: Stock and manage cleaning supplies, upholding high cleanliness standards.
• Safety Inspector: Conduct regular safety inspections to identify hazards and ensure compliance with safety regulations.
• Fire Safety Sentinel: Ensure fire alarms, sprinklers, and emergency exit routes are operational and accessible.
• Health & Safety Enforcer: Maintain and ensure adherence to health and safety policies and procedures.
• Security Monitor: Keep an eye on security systems (alarms, access control) and report any issues.
• Building Protector: Assist with securing the building, managing visitor access, and following security protocols.
• Inventory Keeper: Track inventory of furniture, office supplies, and cleaning materials.
• Operational Support: Ensure the office or building has all necessary materials for daily operations.
• Event Organizer: Set up and prepare rooms for meetings, events, or special functions.
• Space Arranger: Move furniture and rearrange spaces as needed.
• Equipment Specialist: Support with organizing and setting up equipment (projectors, microphones).
• Vendor Liaison: Communicate with contractors, vendors, and service providers (cleaning services, maintenance teams).
• Schedule Manager: Schedule and monitor work performed by external service providers.
• Performance Overseer: Ensure vendors meet performance standards and contractual obligations.
• Record Keeper: Maintain records related to building maintenance, repairs, and service requests.
• Documentation Expert: Prepare and update documentation regarding facility management tasks and services.
• Report Creator: Assist with creating reports related to maintenance activities or facility issues.
• Employee Support: Serve as a point of contact for facility-related inquiries or issues from employees.
• Customer Service Star: Provide excellent customer service to ensure satisfaction of building occupants.
• Emergency Responder: Address emergencies like plumbing issues, power failures, or equipment malfunctions.
• Evacuation Assistant: Help with evacuation or emergency procedures during critical situations.

Minimum Requirements:

• Matric.
• Minimum of 3-5 years' experience in an administrator role
• Proficient in Microsoft office suite
• Clear criminal record