Facilities Coordinator (6 Months Fixed Term Contract) at Tsebo Solution

• Tsebo Facilities Solutions is looking for a Facilities Coordinator to coordinate and oversee site-based facilities management activities, ensuring maintenance, contractor management, compliance, safety, and operational support requirements are executed efficiently and effectively. The Facilities Coordinator serves as the primary on-site facilities representative, ensuring service providers, maintenance activities, and facilities support teams deliver services that support business continuity, laboratory and clinical operations, regulatory compliance, and a safe working environment.

Duties & Responsibilities    
Contractor Coordination and Vendor Management

• Coordinate and schedule approved service providers for HVAC, electrical, plumbing, building fabric, lift, generator, UPS, cold-chain, and water system maintenance.
• Act as the primary on-site liaison between contractors, stakeholders, and the Facilities Manager.
• Monitor contractor performance against service level agreements (SLAs), preventative maintenance schedules, and contractual obligations.
• Coordinate stakeholder approvals for facilities-related projects and maintenance activities.
• Ensure contractors comply with site access requirements, operational standards, and safety procedures.
• Escalate contractor non-performance, project delays, risks, and service interruptions to the Facilities Manager.
• Coordinate after-hours contractor support for emergency maintenance and critical incidents.

Maintenance Coordination and Service Delivery

• Manage and coordinate reactive maintenance requests and preventative maintenance activities.
• Oversee maintenance work orders through the Computer-Aided Facilities Management (CAFM) system.
• Coordinate statutory inspections and compliance maintenance requirements.
• Ensure maintenance requests are resolved within agreed service levels.
• Conduct follow-up inspections and verify satisfactory completion of maintenance work.
• Assist with office relocations, refurbishment projects, and small works initiatives.
• Obtain quotations and support risk assessments for facilities projects.
• Identify recurring maintenance issues and recommend sustainable solutions.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.
• Identify maintenance defects, safety concerns, and operational risks.
• Monitor facility conditions and ensure issues are logged and addressed.
• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.
• Conduct post-maintenance inspections to verify workmanship quality.
• Escalate significant infrastructure failures and risks to the Facilities Manager.
• Support audit and accreditation readiness through routine compliance inspections.

Site Inspections and Facilities Monitoring

• Conduct routine inspections of facilities, infrastructure, and equipment.
• Identify maintenance defects, safety concerns, and operational risks.
• Monitor facility conditions and ensure issues are logged and addressed.
• Verify lockout/tagout procedures and permit-to-work controls are implemented where required.
• Conduct post-maintenance inspections to verify workmanship quality.
• Escalate significant infrastructure failures and risks to the Facilities Manager.
• Support audit and accreditation readiness through routine compliance inspections.

Health, Safety and Compliance

• Support compliance with the Occupational Health and Safety Act and company safety standards.
• Monitor contractor compliance with safety procedures and permit requirements.
• Conduct contractor inductions where required.
• Verify the use of appropriate personal protective equipment (PPE).
• Coordinate fire safety inspections and ensure compliance with relevant SANS requirements.
• Coordinate Certificates of Compliance (CoCs) and electrical safety requirements.
• Participate in incident investigations and corrective action implementation.
• Report safety concerns, incidents, and near misses.
• Support SHE Committee initiatives and safety awareness programs.

Team Leadership and Coordination

• Lead, coordinate, and support General Assistants (Facilities).
• Allocate work and monitor completion against operational requirements.
• Manage attendance, leave schedules, and workforce planning.
• Provide coaching, guidance, and ongoing performance feedback.
• Contribute to performance management and development discussions.
• Identify training and development opportunities.
• Support recruitment, onboarding, and employee engagement activities.
• Promote compliance with company policies and procedures.
• Foster teamwork, accountability, and a customer-focused service culture.

Skills and Competencies    

• Facilities maintenance coordination.
• Vendor and contractor management.
• Asset register management.
• Facilities administration and reporting.
• Incident and risk management.
• Microsoft Office Suite.
• CAFM systems and work order management tools.

Qualifications

• Grade 12 (Matric).
• Relevant Facilities Management, Building Services, Engineering, Property Management, or Technical qualification advantageous.

Experience

• Minimum 3-5 years' experience within Facilities Management, Building Maintenance, Property Services, or a related environment.
• Experience coordinating contractors and multiple service providers.
• Experience supervising or coordinating operational support teams.
• Exposure to healthcare, laboratory, commercial property, or corporate facilities environments advantageous

Deadline:3rd November,2026