Facilities Management Coordinator (Isando) at The Aurum Institute

Description

• Facility Management
  • general maintenance and repairs
  • facility inspections and assessments
  • perform basic emergency repairs as needed
  • delegate and supervise maintenance team
• Fleet Management –   basic fleet maintenance (changing tyres, batteries, jump starting vehicles etc)
• Asset Management – site assets (building and maintenance equipment and tools)
• Supply Chain Management – stock management (general consumables)
• Records Management - installing shelving units
• Compile monthly reports for the Corporate Operations Manager
• Write Working Practice Guidelines and How 2 Manuals
• Assist with the development and review of Policies and Standard Operating Procedures.

Duties

Facility Management

• Facility Management – supporting the Corporate Operations Facilities Management Manager with all Facility related duties.
• Supervise Facility General Assistants and Facilities Management Officer/s
• Monitor external contractors
• Respond to urgent maintenance calls and emergency repairs
• Perform general maintenance and repair of the building, grounds, and equipment in line with maintenance schedules and project plans.
• Perform general building duties (painting, plastering, drywalling, ceilings, hanging doors, installing windows, flooring, carpentry, basic brick laying etc) as per the project scope and meet project timelines.
• Installing signs, white boards, picture frames etc.
• Assist with Site Closeouts and Site Setups.
• Ensure that facilities are neat, clean and in a good operating condition
• Inspecting, fixing and maintain equipment and machinery
• Rearrange office space as requested by moving office equipment, installing wall hangings, set up tables and chairs, move boxes etc.
• Operation of various types of tools and equipment safely and efficiently
• Record and report all maintenance completed to the Facilities Management Manager.
• Provide recommendations on maintenance products and consumables
• Purchasing required maintenance stock and equipment
• Complete the stock control register each time an item is removed from the Maintenance storeroom.
• Monitor monthly utility readings
• Fleet Management – providing support as outlined in the Fleet Management Policy and/or Fleet Management Standard Operating Procedures, this includes general maintenance (changing tyres, batteries, jump starting vehicles etc).
• Asset Management – providing support as outlined in the Asset Management Policy and/or Standard Operating Procedures, this includes the moving of furniture and equipment (when required) and managing facility assets.
• Supply Chain Management – providing support as outlined in the Supply Chain Management Policy and/or Standard Operating Procedures, this includes packing stock on and off vehicles as stock is received or dispatched (when required)
• Records Management – providing support as outlined in the Records Management Policy and/or Standard Operating Procedures, this includes packing paper records on and off vehicles as records are received or dispatched (when required).
• Policies and Standard Operating Procedures – adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
• Write working practice guidelines and how to manuals and review annually.
• Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
• Effective communication with internal and external stakeholders.

Requirements

Education

• Grade 12

Experience

• Three to Five years’ experience in a similar role i.e., building construction, maintenance, and repairs.
• Strong knowledge of Facilities Management
• Understanding of safety regulations 

Essential Requirements

• Project Management skills
• Time Management skills
• Report writing skills
• Proficient in Microsoft Office skills (Excel, Word, PowerPoint) with a high level of PC literacy
• Highly proficient in English (Spelling and Grammar)
• Extensive experience in building and equipment maintenance