Facilities Manager at WeBuyCars

Role Description
Duties & Responsibilities:

• Management of maintenance team
• Manage HR related staff queries
• Motivating maintenance staff & security
• Manage staff as per rotational roster to minimize overtime expense
• Review maintenance staff performance annually
• Ensure discipline is kept in the workplace
• Ensure staff and warehouse complies with OH&S and Sheq standards
• Head of maintenance pertaining to the whole building and property and new projects
• Ensure gardens, grass, housekeeping and appearance of building and property is kept in presentable order
• Ensure that warehouse generator is in working order at all times
• Manage warehouse alarm, cameras, and security, internal and external
• Manage photobooth
• Manage washbay
• Manage key office
• Manage keys for the whole warehouse and premise and ensure safe keeping of keys
• Ensure all new arrival vehicles is received as per company procedures
• Manage and update on all vehicles inspections done (Dekra Checks)
• Monitor employees’ timesheets and attendance daily
• Check and sign off timesheets on monthly basis and send to Payroll
• Manage stock levels for washbay materials, tools, and equipment
• Managing inspection registers for warehouse safety and security
• Check and manage suppliers’ prices and negotiate better prices
• Keep record of all purchases
• Hold meetings with maintenance staff weekly
• Ensure fire detection systems is in good working order and 6 months inspections done
• Ensure fire extinguishers and firefighting equipment is in working order and inspections done monthly and serviced annually
• Train employees on new tools and equipment as and when required
• Manage fuel usage and expenses
• Report and investigate on vehicle accidents, theft, abuse or misuse.
• Ensure first aiders, fire marshals and safety reps training are valid and updated as required
• Ensure drivers is always disciplined and drive in safely manner
• Ensure drivers licenses validity and each driver to be tested to warehouse manager’s discretion
• Keep safety file up to date
• Check company website regularly for quality of pictures
• Ensure suppliers payments is done quick and effectively
• Ensure stock keeping is kept on stickers used for vehicles and report weekly / monthly as required. (Key barcode, Car Barcode, Window stickers, Inspection Stickers)
• Open and close warehouse as and when required

Skills:

• Be reliable and responsible
• Accuracy and attention to detail
• Ability to work productively in a high-pressure fast paced environment
• Manage time effectively and set clearly defined targets
• Computer Literate
• People skills
• Management skills
• Operational skills

Role Requirements
Requirements:

• Matric
• Valid Driving license
• 3 years experience in a similar position
• Diploma/Degree in Logistics, Maintenance, Operational Management (Advantageous)