Facilities Supervisor at IIE Rosebank College

Duties & Responsibilities:

Building Repairs and Maintenance

• Weekly inspection of buildings, identification of problems, organisation of repairs and replacements
• Co-ordinate the contracted cleaning team and general assistants to ensure campus cleanliness
• Liaising with contractors for maintenance and serving equipment, water coolers, air-conditioners, fire equipment etc.
• Coordinating security of campuses, including alarms, guards, attends to any repairs and maintenance requests that are required on the campus.
• Conducts maintenance in line with safety procedures.
• Observes and reports any breakages, dangers or damages to the Principal.

OHS requirements

• Check fire equipment to ensure it is always in working order and meets all legal requirements in terms of placement and services.
• Liaise with external service providers, where necessary to ensure all safety standards are met and maintained; i.e. Lift Service Company
• Manage maintenance of equipment; i.e. Whiteboards, TVs, Projectors etc.

Additional Campus duties

• Aid and assist; within ability; everyone on campus to ensure we deliver the service we promise our customers
• Generate supply replacement list weekly and submit to Update Asset and Stock Control Registers Principal before close of business every Friday
• Assist the Campus team on all internal and external audits as required

Supervisory Duties

• To oversee and agreeing contracts and providers for services including, but not limited to security, cleaning, catering, classrooms etc.
• To supervise multi-skilled craftsmen of staff including electricians 
• To ensure that basic facilities, such as water is well-maintained
• To manage budgets and ensuring cost-effectiveness within the site’s operations
• To ensure that facilities meet government regulations and environmental, health and security standards
• Advising businesses on increasing energy efficiency and cost-effectiveness
• To be responsible for the overall security arrangements of the premises including ensuring that staff are aware of the procedures on security and the use of alarm systems
• To ensure the standards of cleanliness are high, and that the cleaning contract is value for money
• To draw up maintenance schedules and set routine programmes of work for maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all site buildings and premises
• To be responsible for the upkeep of playing fields, gardens, all weather surfaces and to ensure the maintenance of boundaries, footpaths, roads, and rights of way within the site premises
• To ensure that all statutory elements of health and safety are implemented and undertaking responsibility for monitoring first aid and emergency supplies
• Maintaining the premises in a safe and healthy condition and to a high standard
• To monitor the safe storage and control of any potentially harmful materials and chemicals used within the site and ensure that such materials are appropriately marked and signposted
• To be responsible for all aspects of the site’s risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements
• To be responsible for the planned and ad hoc maintenance and upkeep of the premises and equipment including the required safety checks. To liaise with the Procurement Department and contractors as required
• To be the client-side link with contracting staff, contribute to specifications, monitoring and review of all major contracts and services and to undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines
• To liaise with various Executives and Managers to assist with their operational needs
• To be responsible for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services and other plant, including ensuring the completion of all annual portable appliance testing, monitoring, and recording of meter readings/returns as require
• Any other duty as assigned from time to time

Minimum Requirements:

 Qualifications – 

• Tertiary Qualification (Ideal)
• Related trade certificates (Advantageous)

 Professional Experience –

• 3 Years Experience in Facilities Management
• 1 Year Experience in a supervisory role