Facilities Team Lead at Truworths

The Role

Reporting to the Truworths Head Office Facilities Manager, and based at 75 on Plein, you will be responsible for:

• Manage and control all building maintenance
• Be the primary contact for all internal requests for maintenance.
• Ensuring that all facilities requirements for the building are functioning and in working condition at all times.
• Work to be in line with business objectives and legal requirements.
• Manage Health and safety as per the Occupational Health & Safety Act.
• Be the primary contact person for external authorities, inspections and contractors.
• To be the contact person to assist the tenants with any building requests.

Key Responsibilities:

Facilities

• Devising and managing reactive and planned preventative maintenance programmes.
• Set standards and ensure completion of work schedules in line with business requirements.
• Supervise facilities staff and set out daily tasks.
• Set up an asset register and maintain all company plant, machinery and equipment.
• Maintain accurate records to keep equipment in good condition and to replace when necessary.
• Develop and implement schedule of works to ensure the maintenance of the premises and to prevent deterioration of company property.
• Plan and conduct internal offices moves.
• Maintain and repair all office furniture.
• Conduct building inspections as per the agreed schedule.
• Attend to day to day staff requests from the Call Centre: changing of light tubes, restore tripped power, attend to leaks, attend to blocked plumbing and any emergency work. 

Contractors

• Oversee the contract Security team.
• Oversee Cleaning Contractors including the office cleaning company, indoor plants and pest control.
• Maintain supplier relationship which will include daily meetings and monthly reviews. 

 Health & Safety  

•  Ensure compliance with all current health & safety legislation/regulations.
• Liaise with the Facilities Manager on matters relating to safety and risk.             

 Fire safety

Emergency Planning

• Ensure all emergency plans and procedures are kept up to date.

Maintenance/service plan

• Ensure all equipment and machinery are serviced and inspected as per the maintenance schedule (Daily, Weekly, Monthly, Quarterly, Bi-Annual, Annual as well as other ad hoc responsibilities).

Housekeeping

• Ensure a high standard of housekeeping is maintained daily by doing physical inspections and implementing systems to maintain a high standard of cleanliness. 

Finance

• Control monthly expenses.

Qualifications and Experience

• Minimum of Matric as well as a related tertiary qualification eg Facilities or Properties Management.
• Previous experience (3+years) as a Facilities Manager in a high-rise building is essential.

Technical Skills

• HVAC systems, fire systems, testing of fire panels, sprinkler pumps etc.
• OHASA, safety reps, firsts aiders, safety inspections
• Testing of generators
• General electrical and plumbing
• Drafting of evacuation procedures, checklists, inspection reports, etc

Additional Competencies

• Must be PC Literate (Word, Excel, Outlook)
• Must be able to manage an annual budget
• Must be able to manage service level agreements
• Understanding of the concept of Business Continuity Planning is advantageous
• Ability to manage risk to Facilities and Company Operations
• High positive energy with excellent communication skills
• Proactive and service orientated.
• Analytical – with a high problem solving ability
• Ability to work in a team
• Manage projects
• Display a high attention to detail