Faculty Assistant Contrator at IQbusiness

About this role
Our client is a leading international business school. The Faculty Assistants support our client's Faculty members for all administrative duties enabling them to
concentrate on their teaching and research activities. In this role, you will assist 3 to 4 Faculty
Members with their agenda, teaching material, expenses and much more.

Key activities & accountabilities

• Carry out general secretarial and other duties as required
• Prepare teaching materials and help for document or database researches
• Provide support in the Faculty’s agenda management
• Organise logistics for internal and external meetings
• When required assist in meeting with clients, take minutes and provide general support
• Organise travel and complex travel planning: reservation of flights, accommodation, visas, etc.
• Manage expenses claims timely and accurately
• Provide support during workshops and events on campus when required
• Provide support to Faculty during online events/programs when required

Ideal profile

• Bachelor's degree or equivalent ideally in Commercial or Hospitality field
• Strong experience in a customer relations role
• Experience working in an international environment
• Fluent in English, written and oral, a good command of French is a plus; any additional language is an asset
• Computer literate (MS Office necessary, Salesforce, Canvas and Zoom are a plus)
• Proven organizational and administrative skills
• Ability to handle multiple priorities in an independent manner
• Excellent communication skills, customer-focused and diplomatic
• Team player is a must
• Stress management, customer-oriented, professional
• Time management, organization and logistics skills
• Strong sense of responsibility with a proactive and positive attitude