Family & Office Executive Assistant: Pretoria at FS Personnel Recruitment

Salary Package

• R35,000 – R50,000 CTC per month (depending on experience)
• Group Provident Fund (included in CTC)
• 15 days annual leave
• Permanent full-time position
• Working hours: Monday to Friday, 08:00 – 17:00 (after-hours availability may occasionally be required for emergencies).

Purpose of the job:

• To provide comprehensive executive support to a prominent family while also taking ownership of selected administrative and operational functions within their business.
• This is a senior, standalone role suited to someone who thrives on responsibility, takes initiative, and can independently manage tasks from start to finish. The successful candidate will become a trusted partner, ensuring the family’s personal and administrative affairs operate seamlessly.

Key Responsibilities

Family Office

• Manage complex diaries, schedules, appointments and calendars for family members.
• Draft, proofread and manage professional correspondence.
• Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.
• Plan and coordinate family events, functions and special occasions.
• Liaise with household staff, suppliers and service providers.
• Maintain organised electronic records using Microsoft 365 (OneDrive, SharePoint and Teams).
• Handle confidential personal and financial information with absolute discretion.

Business Support

Depending on your experience, responsibilities may include:

• Processing invoices and payments.
• Maintaining accurate financial records.
• Liaising with accountants and financial advisors.
• Reconciling expenses and ensuring documentation is audit-ready.
• Preparing quotations, processing orders and coordinating special projects.
• Managing operational tasks and ensuring successful follow-through across multiple stakeholders.

Desired experience and Minimum Requirements

• Matric certificate.
• Minimum 5 years’ experience as a Personal Assistant or Executive Assistant.
• Excellent verbal and written communication skills in English and Afrikaans.
• Advanced Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint and Teams).
• Exceptional organisational and time management skills.
• Proven ability to handle highly confidential information.
• Self-motivated with the ability to work independently and take ownership.
• Excellent problem-solving ability and attention to detail.
• Calm and professional under pressure.