Finance Administrator at RecruitMyMom

Job Description

• An established company in the construction industry requires a Finance Administrator to spearhead the data processing, information management, and basic bookkeeping workflows for its Johannesburg South office. This part-time opportunity is structured as a three-month fixed-term contract working Monday to Friday, 20 hours per week, with flexibility to accommodate either an 08:00–12:00 or 09:00–13:00 schedule. Reduced hours will be required after the initial 3 month period for maintenance.
• Working in close collaboration with the business owners, the successful candidate will act as a vital anchor, transforming invoice data and employee timesheets into organised, structured, and easily retrievable financial records. R12 000 - R15 000 per month experience dependent. 

Key Responsibilities:

• Data Capture & Financial Administration: Efficiently capture, update, and reconcile invoice data across Zoho and the company’s internal accounting programme to ensure flawless financial record-keeping.
• Information Architecture: Conceptualise, build, and maintain a highly organised hardcopy filing system from the ground up, ensuring seamless document tracking and security.
• Costing Sheet Management: Populate and update project costing sheets with precise financial metrics to assist ownership with ongoing profitability analysis.
• Timesheet Coordination: Oversee the accurate collection and digital capture of periodic timesheets for a workforce of 31 employees, ensuring data readiness for payroll processing.
• Advanced Spreadsheet Optimisation: Utilise advanced spreadsheet functionalities to manipulate data, generate clear updates, and support general business analytics once foundational filing systems are digitised.

Requirements

• Proven experience in a technical administrative, data capture, or office support capacity, ideally within the construction, engineering, or built-environment sectors.
• Intermediate demonstrable proficiency in Microsoft Excel (essential for data management and formula execution).
• Solid foundational knowledge of basic bookkeeping or accounting workflows.
• Pronounced attention to detail and an innate capability to self-audit high volumes of financial data.
• Strong organizational skills with the capacity to establish order and structure in a fast-evolving administrative workspace.

Preferred Qualifications:

• Matric (Grade 12) with a strong commercial or mathematical focus.
• A relevant certificate or diploma in Business Administration, Bookkeeping, or Office Management is highly advantageous.

Required Software Skills:

• Microsoft Excel – Intermediate
• Zoho Books knowledge highly advantageous
• Accounting/Bookkeeping Software knowledge