Finance Administrator at West Coast Personnel

Role Overview

• We are seeking a detail-oriented and experienced Finance Administrator to join a well-established company within the security industry. The successful candidate will be responsible for managing payroll, financial administration, HR processes, and ensuring full compliance with industry regulations and legislative requirements.

Minimum Requirements (Non-Negotiable)

• Minimum 2+ years’ experience working on Sage Payroll Professional
• Minimum 2+ years’ experience using Xero
• Minimum 5+ years’ experience within the security industry (including exposure to industry councils such as Provident Fund, National Risk Management, and Bargaining Council)
• Minimum 4+ years’ experience in payroll, accounting, and processing salaries and accounts
• Minimum 4+ years’ experience working on Microsoft Office (advanced Excel essential)

Advantageous Experience (Not Essential)

• Experience dealing with the Bargaining Council and compiling hearing packs
• Exposure to internal disciplinary procedures
• Experience handling insurance matters and claims
• Knowledge of the Firearms Control Act
• Experience with onboarding and offboarding processes

Key Responsibilities

• Manage end-to-end operations including recruitment, onboarding, payroll administration, employee records, and legislative compliance
• Process monthly salaries and wages, including handling pay queries, remittances, provident fund, bargaining council, and medical aid schedules
• Handle employee relations matters including disciplinary actions, warnings, grievances, and preparation of hearings in collaboration with labour consultants
• Draft and manage employment contracts, terminations, and HR-related correspondence in line with legislation
• Act as a key point of contact for employees, operational stakeholders, the Managing Director, and business owner
• Maintain accurate HR records, reports, and confidential documentation to ensure audit readiness and compliance
• Ensure all HR and Accounts deadlines are met in line with compliance requirements
• Manage invoicing processes, ensuring all invoices and statements are sent accurately and timeously, with follow-ups on outstanding payments
• Ensure supplier invoices are processed and paid before due dates
• Submit insurance claims within required deadlines and maintain up-to-date insurance schedules
• Maintain a clean, organised, and up-to-date administrative and filing system