Finance and Administration Manager (Fixed-Term) at South African Tourism

Key Outputs: 

Coordinate the management of the annual budget 

• Ensure that the budgets are managed according to Finance (Head Office) guidelines and procedures 
• Coordinate and ensure that budgets are revised according to Finance (Head Office) guidelines 
• Submit daily, monthly, and quarterly budget reports to Hub Head and Head Office by deadline 
• Ensure that the West Africa Hub staff follows the SA Tourism supply chain management policy in executing the budget 
• Manage bank account access (including internet access) and sign cheques when relevant 
• Ensure the West Africa/Nigeria office is compliant with all relevant statutory requirements, for example, tax authority, payroll regulations, and handling 

Accounting

• Manage the accounting system which includes capturing transactions in line with applicable accounting standard 
• Processing salaries, staff expense claims, and third-party pay submissions and payments 
• Tax submissions done within guidelines and deadlines set, where applicable. 
• Prepare monthly financial reconciliations for all Balance Sheet accounts including accounts payable and accounts receivable. 

Manage Office Expenditure 

• Ensure that all procurement for the West Africa Hub follows SA Tourism supply chain management policy 
• Ensure that payments to vendors, outsourcers, business partners, etc. are processed 100% accurately and within contractual and regulatory deadlines 
• Ensure that staff salaries are paid 100% correctly, on time and the relevant documentation is processed and sent to Payroll in Head Office 
• Report reasons for variances on monthly, quarterly, and annual budget. 
• Process staff expense claims in line with relevant SA Tourism policies 
• Manage and reconcile petty cash 

Supply Chain, Asset, and Contract Management 

• Ensure that all subscriptions held by the West Africa Hub office are managed 
• Ensure all purchase orders are raised in compliance with the SA Tourism Supply Chain Management policy and report instances of non-compliance 
• Ensure that all demand requirements i.e., procurement plan, demand plan, operational cost & benchmark analysis, etc. prepared and delivered as per business processes 
• Ensure that all assets are procured in compliance with the SA Tourism Supply Chain Management policy 
• Prepare an annual asset inventory report and submit it to the Head: West Africa Hub and Finance Execution Support Manager in the Head Office 
• Conduct an asset count twice each financial year 
• Ensure that all office assets are in good working condition and manage the maintenance where relevant 
• Ensure that the accounting for all assets, including leased assets, is conducted in compliance with applicable accounting standards and SA Tourism capital expenditure policy 
• Ensure that the stock control list of all marketing collateral is updated monthly 
• Handle suppliers in the Region: supplier database, financial queries with suppliers in Nigeria. 

Human Capital Administration 

• Work closely with the Human Capital Regional Business Partner in Head Office to coordinate and facilitate the recruitment of new employees for the West Africa Hub 
• Ensure all employee contracts are signed, exchanged, and filed 
• Manage West Africa Hub staff salary payments, leave applications, ordering of ticket restaurants, mutual payments, performance bonus payments, workers compensation insurance, other employee insurance, etc. 
• Co-ordinate staff exits in compliance with Nigerian labour law and SA Tourism policies 
• Co-ordinate the training of all West Africa staff working with the Human Capital Regional Business Partner in Head Office 
• Co-ordinate the reporting of IT-related problems with the relevant service provider to ensure that the West Africa Hub is fully operational 
• Co-ordinate with the Business Information Systems department in Head Office on the ICT needs of the West Africa Hub and the implementation of SA Tourism technology solutions in the Nigeria office 
• Ensure that the operation, security, and maintenance of the office facilities meet the needs of the West Africa Hub and its employees 
• Ensure that the office facilities meet the Nigerian statutory requirements including environmental, health and safety standards 

Qualifications and Experience 

• A Bachelor’s degree in Accounting/Financial Management or equivalent is essential. 
• At least 4 years’ experience in Accountancy/Financial Management or related field 
• Minimum 2 years’ experience working on Financial System 
• Compliance with policies in line with relevant legislation and regulatory requirements namely PFMA, Treasury Regulations and Frameworks on performance information and strategic plans 
• Relevant legislation and regulatory requirements for Nigeria where the West Africa Hub is operating as well as relevant legislation 
• Language proficiency: English (written and verbal skills)