Finance Coordinator at Kelly

Purpose of Position

• Relates to the organization's processes, procedures, controls and records for conduct and management of all aspects of financial transactions, events, and situations around the Requisition-to-Pay process.
• Under close supervision, assists in performing established, basic accounting and operational activities
• Ensures compliance to company Accounting Policies and Generally Accepted Accounting Practice (GAAP) by implementing, documenting and monitoring adherence to the recommended procedures and controls. 

Major Responsibilities

• Provides support to senior colleagues for day-to-day operational processes, providing support for basic inquiries, issues, and requests
• Assists in achieving and maintaining compliance with policies, procedures, standards, and statutory law
• May assist in compiling data and performing high-level analysis
• Assists with ad hoc requests and routine operational activities
• Accounts Payable – consistent coding and submission of supplier invoices to Shared Service Centre for processing, and resolution of invoice processing issues in a timely manner.
• Assists in monitoring on-time payment of vendors
• Monthly accrual of unprocessed liabilities.
• Helps ensures compliance to South African Foreign Exchange Control Regulations by assisting with the regular maintenance of Import and Export Registers.
• Ensuring compliance to all VAT regulations.
• Support Finance team in ongoing management of General Ledger. Act as Primary back-up for Financial Accountant and Cost Accountant when applicable.
• Assists in liaison between the company, it’s suppliers, and the company Shared Service Centre Requisition-to-Pay
• Assists the Finance DARM Administrator with Document Archiving and Record Management.

 
Equipment Used:  PC, phone, copier

Systems Used: Microsoft Excel, PeopleSoft

Confidential Data:

• All financial and other data, inclusive of Payroll, Receivables and Cashflow. 

Core Competencies for this Position:

• Sound knowledge of accounts payable procedure
• Good communication skills at various levels within the Organisation
• Working knowledge of foreign exchange control regulations.
• Thorough knowledge of DARM.
• Adapting to Change - Maintains a positive attitude in the face of change; appropriately adjusts behavior and activities to changing conditions
• Navigating Organizations - Understands how work gets done in organizations; builds networks that allow him/her to efficiently drive projects through the organizational structure; maximizes productivity while staying within constraints of formal organizational policies and rules
• Leveraging Opportunities - Scans the environment for opportunities to grow the business or accelerate performance; encourages people to exploit chances to drive the business forward
• Displaying Technical Expertise - Keeps his/her technical skills current; effectively applies specialized knowledge and skills to perform work tasks; understands and masters the technical skills, knowledge, and tasks associated with his/her job; shares technical expertise with others
• Accepting Responsibility - Takes accountability for delivering on commitments; owns mistakes and uses them as opportunities for learning and development; openly discusses his/her actions and their consequences both good and bad
• Prioritizing and Organizing Work - Allocates time and attention based on what is the most important to achieve key goals and objectives; approaches work in an organized and systematic manner; effectively manages tasks, information, and requests
• Pursuing Self-Development - Demonstrates ambition and desire to move forward in his/her career; engages others in discussions about career development; seeks feedback on ways to increase his/her performance; takes advantage of opportunities to build new skills and capabilities
• Utilizing Feedback - Reacts to feedback in a positive, constructive manner; encourages others to provide suggestions regarding things he/she might do differently
• Demonstrating Self-Insight and Awareness - Has a good sense of personal strengths and developmental areas; knows what he/she is good at; gives people a realistic sense of his/her capabilities and talents; seeks out roles that complement his/her capabilities
• Evaluating and Implementing Ideas - Defines requirements and resources needed to implement new ideas; approaches innovation with a practical, task-oriented mindset; converts ideas from general concepts into actionable plans
• Demonstrating Appreciation - Recognizes and celebrates the successes of others; shows appreciation for people's contributions; thanks people for their help and assistance
• Setting Objectives - Breaks down broad strategies and goals into clearly defined, measurable objectives and activities; works with others to determine appropriate goals

 
Experiences/Education - Required

• Post-matric Diploma in Financial field
• Strong knowledge of accounting principles
• Delivers accurate work
• Ability to carry out a variety of routine and ad hoc requests
• Experience in developing relationships within assigned area
• Ability to quickly gains familiarity with company internal resources and tools
• Exposure to basic issue resolution and the escalation process
• Exposure to participating on projects