Job Description
Key Responsibilities & Duties
- Financial Controls
- Safe guarding Assets & Risk management
- Expense Management
- Ensure all Policies & Procedures are adhered to
- Administration at dealerships
- Staff and Salaries
- Reporting
Requirements of Key Responsibilities & Duties
Financial Controls
- Maintain a sound financial base of the allocated Branch/s
- Check Income statement on a weekly basis for misallocations
- Investigate all unusual entries
- Monitor the GP% for reasonableness
- Alert Dealer Principal and Departmental managers to any problematic situations or anomalies on the numbers promptly
- Assist and advise all department managers on costs and budgetary performance regularly
- Monitor financial performance of all departments and advise on possible improvement areas
- Reconcile and Review all Balance Sheet accounts – audit file to be done and complete by the 10th working day of every month
- All queries in audit file to be resolved within 30 days
- Responsible for accuracy of reconciliations
- Ensure that journal file is kept to date with proper authorization and supporting documents
- Assist the DP to drive weekly branch management meetings and monthly staff meetings
Safeguarding Assets & Risk Management
- One physical vehicle stock count to be performed monthly – touch ALL vehicles
- Ensure weekly vehicle stock count balance and follow up on reconciling items
- Key and Natis recon to be done by stock controller – check and sign off by FM
- Ensure all stock in transit vehicles are stocked by stock controllers before month
- Perpetual parts stock counts to be done on a monthly basis
- Ensure that cash procedures are in place at dealerships
- Asset counts are done according to policy
Expense Management
- Always get three quotes from suppliers to ensure we are paying the lowest price
- Ensure that all agreements longer than 1 month are covered by a proper SLA and reviewed by Motus legal
- Report excessive expenses to DP & Regional Financial Manager
- All expenses processed in the correct accounting month and department
Policies & Procedures are adhered to
- Ensure that there is proper segregation of duties
- Assess policies and procedures on a regular basis to ensure objective is still being achieved
- Ensure new policies & procedures are implemented with immediate effect
- Report all policies & procedures not adhered to promptly to DP and RFM
Responsible for oversight of the Administration at dealerships below
Credit Notes
- All credit notes must be authorized by the DP, department manager or Accountant – must comply with regional delegation of authority levels
- Check all supporting documentation is attached and correct a/p credit request
Cash Sales – Parts & Workshop
- Cash sales to be reviewed on a daily basis – follow up all queries older than 3 days
- Ensure all money received at the branches are receipted immediately and banked daily
Parts & Workshop department
- Check WIP weekly and ensure open job cards are adequately explained
- Check a sample of job card costing in the workshop – AMH service & maintenance plans and warranty jobs
After sales
- All after sales should be analyzed to ensure vehicles are not being delivered without being properly reconditioned
- Ensure AOD’s are signed for money to be recovered from staff and salary input schedules updated timely
SL age analysis
- Proactive Debtors management according to company policy,
PL age analysis
- Review all PL recons
- Release payments as first signatory
- All queries more than 30 days must be resolved
Cash on hand and Bank Accounts
- Bank and Cash on hand accounts to be allocated daily
- All queries must be resolved within 3 days
- Ensure monies received at Dealership are banked daily
Monitor vehicle invoicing & deliveries
- Ensure procedures are in place to prevent vehicles being delivered and not invoiced on Drive
Vehicle purchase account
- Vehicle purchase accounts should be checked on a weekly basis
- Queries to be resolved before month end
Vehicle accessory accruals/estimates
- Review “unreceived cost” report on a weekly basis – follow up with stock controller.
Staff & Salaries
- Train and develop staff when so required
- Check and submit all staff related documentation to Motus payroll timeously
- All commissions and other incentive to be checked and submit to RFM, DP and Payroll in time
- Check salary pre-runs and ensure the correct salaries/commissions/incentives are paid and deductions for AOD’s are done
Reporting
- All reporting, including ISMS reporting and Hyperion pack, must be accurate and deadlines met as per monthly calendar from RFM
- Compile annual budgets and rolling forecasts for presentation to DP and RFMs
- Timely and accurate FIC, VAT, PAYE and Tax related reconciliations/submissions
Other
- Due to the responsibility of your job function, there will always be matters that needs to be addressed outside of your job description which you will be held responsible for
- Always attempt to sort out queries yourself, inform Regional Office if you have any difficulty in resolving a query
- Report all risks to DP and RFM timeously
- Ensure the company’s best interest is always your first priority
PERSON SPECIFICATION
Skills required
- Drive (All Modules)
- Excel (Very good)
- 2 to 5 years Motor Industry Experience
- Very Good knowledge of accounting and VAT principles
- Good interpersonal skills
- Leadership and Management skills
- Accuracy and detail oriented
- Good administrative and communication skills, ability to work under pressure
Qualifications
- Relevant Finance Degree or Diploma in Finance (min 3-year diploma)
Personality
- Energetic, positive and proactive
- Team player and problem solver
Values
Closing Date 23 March 2026
Gmail
Yahoomail