Finance Manager at Technology Innovation Agency

Job Advert Summary

Responsible for the reconciliation of financial information between sub-systems and the General ledger, Asset Management function, journals preparation and processing. Preparations of documentation and reconciliation for internal and external audits. Responsible for internal and external reporting, including monthly management accounts, specific contract reporting and standard reporting by the Department as well as National Treasury. Oversight of Board subcommittee submissions and presentations.  Processing of payments from reviewing up to payments in line with delegation of authority.

Technology Innovation Agency (TIA) is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes; we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability. In executing its mandate, the organisation provides funding and non-funding support to stimulate innovation so that it provides a catalytic impact to the economy whilst improving people’s lives and protecting the environment.

Minimum Requirements
Qualification:

• B. Comm Honours (Accounting or Auditing) plus completed 3 years SAICA Articles,
• Registered Chartered Accountant (SA) (Advantage)

Work Experience: 

• 3-5 years financial management experience.
• Computerised accounting system experience.

Duties and Responsibilities
Financial Management

• Provide Inputs to the Business Unit annual budget.
• Contribute to the annual budget process of TIA.
• Design templates, consolidating information received from business units and load the approved budget on the Accounting System.
• Compile the Annual Financial Analysis of TIA and the Group.
• Implement and manage financial functions.
• Prepare and review monthly variance reports, detailing actual spend compared to budget and processing reallocation of budgets on the accounting system.
• Prepare management reporting and Investment forecasts within the necessary timeframes.
• Populate National Treasury templates for AFS and Quarterly reporting.
• Submitting these on time and ensure successfully close off month end procedures to allow for reporting.
• Management of finance operational risk register.
• Update Investment Commitment schedules with payments, deviations, and additions.
• Management of the royalty registers for Business Units. Continuous management of the commitment forecast schedule, liaising with business and regular updates.
• Authorise and drive initiatives aimed at reducing operating costs.
• Fully implemented system, provide for monthly deprecation, disposals, acquisitions and write offs.
• Asset tagging and movement of assets are tracked. 
• Oversight of biannual asset counts at Head office and all regional offices.
• Revision of useful lives (RUL)
• Monthly follow up on long outstanding Tax Invoices (outstanding revenue collection)

Stakeholder Management

• Respond to and resolve general ledger queries from other departments.
• Maintain good relationships and communicate effectively with all stakeholders and suppliers to ensure tasks are effectively executed, and stakeholder expectations are exceeded.

Internal Processes

• Compliance to all relevant policies, frameworks, and processes.
• Monitors compliance with regulatory requirements.
• Compile, implement and monitor the Business Unit Operational Plan.
• Responsible for the implementation of sound internal controls.
• Review of payment packs for compliance with internal policies and procedures and the preparation of creditors reconciliations with each payment pack.
• Preparation and loading of journals onto the accounting system.
• Review of cashbook for accurate allocation before processing.
• Issue invoices within 2 working days on request from business units.
• Preparation of balance sheet recons to supporting documentation and or sub systems (Petty cash, bank reconciliations.
• Preparation and reconciliations of payroll related journals.
• Plan and execute the bi-annual asset counts.  Finalising count results and ensuring compliance of all adjusting entries.
• Constantly develop and enhance reporting tools and templates to increase effectiveness and efficiency of the finance unit. 

Learning and Growth

• KPA’s are understood and achieved as agreed upon in the Performance agreement
• Review performance against agreed performance standards.
• Live the values and culture of TIA.
• Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency.
• Departmental Information systems and tools are optimally utilized to execute core tasks.