Finance Officer at GIZ South Africa, Lesotho & eSwatini

To be considered you need the following:

Qualifications:

• University degree in relevant specialisation (Accounting & Auditing) and qualification in Business Administration desirable (equivalent of BA or MBA)

Professional Experience:

• Qualifications should be complemented by a minimum of 5 years or more of pertinent work experience in a similar role

You will be a great fit if you have the following:

• In-depth knowledge of accounting software
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications. (e.g. MS Office)
• Willingness to try something new in terms of digitalization
• Confidential handling of data and information
• Very good knowledge on the English language, ideally a knowledge of German
• Proactive attitude towards personnel and institutional changes
• Team player
• Intercultural skills
• Result orientated performance
• Good communication and writing skills
• Willingness to update skills as required by the tasks to be performed - corresponding measures are agreed with management

 
What you will be doing:

• Ensuring that financial administration functions well in accordance with GIZ standard procedures
• Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office
• Performing tasks independently in compliance with GIZ’s Processes and Rules (P+R)
• Financial planning, monitoring and accounting for GIZ-assisted projects
• Giving advice to the projects, business partner and counterparts
• Contributing to the development and implementation of department processes
• Financial services (main responsibility)

• Monitorsincome, expenditure, and monthly bank reconciliation
• Manages the processing of letters of credit
• Enters all payments into the online banking system and manages petty cash using eWallets
• Reconciles creditors' accounts on a monthly basis
• Handles invoicing for debtors
• Monitors real accounts (payables, receivables) and provides regular reports to the officer in charge of contract and cooperation as well as the Head of Finance
• Prepares SARS working papers for VAT claims, submits them to SARS via E-Filing, monitors VAT refunds, prepares booking vouchers, and addresses re-submission of rejected VAT claims
• Bookkeeping and general services for GIZ-assisted projects/programmes
• Performs accounting duties utilizing WINPACCS accounting software, including daily and month-end closures and bank reconciliation vouchers
• Submits month-end closures, cash books, and account balance vouchers from project and office accounting to the officer through WINPACCS
• Takes charge of contract and cooperation responsibilities, ensuring acceptance via WINPACCS online
• Utilizes WINPACCS online to establish project bookkeeping and cashbook changes
• Engages in discussions on the online WINPACCS platform, addressing queries and finding solutions
• Aids in the transfer of funds to projects

Internal Control;

• Reviews vouchers and receipts from projects/programs, ensuring completeness and correct allocation to cost units and categories; makes corrections as needed
• Provides financial advice related to projects
• Conducts internal controls, including Checklist A and monthly error sheets, following GIZ's internal controlling manual for yearly project assessments

Travel Claims Calculation; 

• Calculates national and international travel claims
• Calculates travel advances
• Processes settlement of applications for the reimbursement of travel expenses
• Monitors the international duty trip lists and forwards them to GIZ Head Office
• Follows up on outstanding travel advances

Invoice Checking;

• Verifies invoices for Services, Consultant, and Logistics Contracts as well as Procurement of Goods.
• Ensures accountability for Financing Agreements and Local Subsidies.
• Takes responsibility for the accuracy of each invoice based on the relevant contract file.
• Manages SAP data related to Invoice Check in CoSoft.
• Obtains confirmation of performance from the respective officer overseeing the contract and cooperation.

Other Duties / Additional Tasks;

• Reports any issues related to financial administration and compliance promptly
• Ensures regular filing in compliance with GIZ regulations
• Undertakes additional duties and tasks as directed by management