Finance Operations Clerk at Telesure Investment Holdings (TIH)

Introduction

• Telesure Investment Holdings (Pty) Ltd (TIH), is the holding company of some of South Africa’s leading financial long and short term insurance providers. Our portfolio includes South Africa’s most loved and recognisable brands such as 1st for Women, Auto & General, Budget, Dialdirect, Virseker and 1Life. Employee Benefits Administration via our Hippo Advisory Services, which includes health insurance, provident fund and group life administration. Hippo is South Africa's first comparison website and compares insurance, other personal finance products, travel, health, money, travel, cars from a range of South African brands. We’re pioneers with a hunger for the best, bringing customer-focused innovation and service excellence to the financial services industry. We’re an undivided team of diverse thinkers and doers who believe in leading through technology and pushing beyond limits.

Financial Accounting skills

• Check all allocations of bank transactions before submitting for payments.
• Processing Recoveries and Salvages banks accounts.
• Perform banks’ weekly and monthly reconciliations to bank statements for all the Group companies.
• Ensure that no payments are processed to any GL Account but that they are allocated to already processed supplier invoices.
• Ensure that the foreign supplier is created and the invoice to be paid is processed on the system.
• Process FOREX invoices, FOREX rate (only SARB is to be used).
• Calculate the foreign exchange gain or loss and assign the recording of this variance on the system.
• Inspect Intercompany Customer Aging and follow up on any long outstanding
• Customer Aging balances.
• Ensure allocation of debtors’ receipts are correct according to the debtor’s remittance

Financial Management & Control

• Accurately process all supplier invoices.
• Check GL Allocations of each supplier invoice before submitting it for posting.
• Agree all processed payments documentation and related invoices against records on the accounting system.
• Keep and maintain a log of common errors identified during batch checking and the proposed corrections.
• Ensure that all expected suppliers invoice not received are accounted for by means of accounting provisions.
• Manage and resolve all AP related issues.
• Accurately recording invoices to ensure completeness of expenses and liabilities on a daily basis
• Obtain creditors statements on a weekly/monthly basis in order to reconcile and pay vendors according to agreed terms and conditions.

Operational Compliance

• Follow a range of mandatory procedures to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory  codes and internal codes of conduct.
• Redirect to accountants any expense reallocation queries relating to prior periods and ensure the current period’s costs are effected by the Ops Team.
• Administration
• Monitor their email box and attend timeously all supplier invoices for processing.
• Coordinate the document flow for opening of new and/or amendment of existing supplier master file.
• Keep a record of supplier master file amendment requests and save relevant documentation.

Maintain The Supplier Master File

• Periodic request to update of supplier VAT, Bank and Registration numbers.
• Keep a log of customer master file amendment requests.
• Ensuring successful payment and timeous submission of remittance advice's in order to reduce unnecessary queries from business and vendors
• Manage and resolve all AR related issues

Data Collection & Analysis

• Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.

Customer Management

• Dealing with both internal and external queries about payments.
• Dealing with queries from internal and external customers relating to creditors

Account Management

• Communicate and follow-up with Accountants regarding the opening of new customers.

Data Management

• Use data management systems to access specific information as and when required.

Document Preparation

• Prepare routine letters, memoranda, reports and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.

Document Management

• Create, organize and maintain files containing the correspondence and records of a senior colleague.

Requirements
General Education

• Matric/Grade12/SAQA/ Accredited (Essential); Diploma in Accounting or
• Financial Management (Advantageous)

1-2 Years Experience In a Financial Operations Function (Essential)

• SAQA Accredited Equivalent - It is the onus of the applicant to provide TIH and its subsidiaries with certified evidence that their qualification(s) meet the equivalent NQF level required for this role at time of application. As a registered

Closing Date: 17/12/2020