Financial Accountant - Rebates at Lactalis South Africa

Job Description    

• Join our Lacatalis SA. Lactalis is one of the major players in the Southern African Dairy Industry.
• This role will be r esponsible for the processing of Variable Rebates South Africa / P&L on all expenses. 

Required Skills    

• B.Com or equivalent
• Good analytical skills
• High accuracy and attention to detail
• Good problem solving skills.
• Ability to work independently and under pressure in a fast paced environment
• Supervision and rebates mana gement experience required
• Must be computer literate, have integrated system experience and advanced excel knowledge will be advantageous

Duties & Responsibilities    

• Generate rebate trading term templates for year for use by the sales team using Trade agreement system
• Trading Terms submission templates (blank forms to the commercial team)
• Monitoring of trading agreement submissions, approvals and adherence to LOA
• Capture trading terms on Contract System and prepare related review files for S A
• Make updates/corrections to the contracts in the system when the need arises
• Create Item Views on contract system as needed, ensuring alignment to sales cube information
• Assign system rights on contract system, managing terminations and changes
• Maintaining item views on the Contract System when required (new products etc.)
• Submit monthly/YTD sales to clients and check sales against the system payment for accuracy
• Create provisions for Distributors, ensuring accuracy to delivery information
• Create provisions for any new contracts and stopping/cancelling terminated contracts
• Month end compilation of Shoprite systems vs Lactalis information, balancing of information, validating accuracy
• Process results of Shoprite information on contract system, ensu ring month end accrual accuracy
• Agent Commission calculation, creating of manual journal to create monthly accruals
• Assist with Promotional and ad hoc expense invoices from customers;

Invoice verification

• Raising and resolving any queries with the debtors/commercial team
• Providing GL/expense allocations to debtors to process invoices on systems
• Validations of accuracy of processing of debtors team to contracts, querying anomalies and assisting debtors /sales
• team with escalation and solving of discrepancies
• Ad hoc requests from the commercial team/debtors/management

Month End Duties:

• Validation and balancing of deductions on contract system interfaced to debtors system
• Monitoring process to ensure deadlines are met by all parties to ensure financial month end closure (on time)
• Monitoring existing reports that tests accuracy of accruals vs payments/deductions
• Review payments vs provision
• Validate differences, and determine reason for differences (by checking and validating processing and
• claims processed at debtors)
• Manage full month end process to close off contract system
• Perform duties as pre set

Investigate anomalies

• Prepare management reports to assist expense explanations (Rebate Manager / Management control)
• Ensure balancing of contract system to ERP system journal, preparing and posting of journal, ensuring analysis
• and audit trail to proof accuracy of integration
• Preparation of any additional journals required, ensuring proof for audit purposes
• Preparation and design of reports that will explain Financial results, and explanation of deviations to budget
• Compile the balance sheet reconciliation files and preliminary review files for submission/authorization by rebate
• manager

Growth Monitoring:

• Growth Tracking for all growth customers monthly / ensure accuracy of customers and agreements
• Reconcile growth accrual vs balance sheet and contract system
• Prepare growth pay ments for all qualifying growth customersOn boarding of new companies
• Assist with planning of on boarding of new companies on all systems
• Assist with set up of all systems for new companies / divisions
• Assist with Internal and External audits
• Assist rebate manager with information for internal and external audits appliable to duties as per job description

Closing Date    

• 2025/06/13