Financial Administrator at CLS Human Capital Specialists

Introduction:

• An agricultural commodity trading company based in Pretoria East is looking for a detail-oriented and highly organised Financial Administrator to join their dynamic team.

Job Purpose:

• The Financial Administrator will serve as the administrative backbone of the commodity trading desk, ensuring that all buying and selling contracts are processed accurately from initiation to completion.
• This includes managing documentation, capturing and maintaining data, communicating with clients and suppliers, and resolving discrepancies related to transactions, stock movements, and settlements.

REQUIREMENTS
Minimum education (essential):

• Diploma or Degree in Accounting or Finance
• Diploma in Business Administration or Business Management
• BCom Accounting

 Minimum applicable experience (years):

• 0-2 Year 

Required nature of experience:

• Proficiency in Microsoft Office
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to prioritise and manage multiple tasks

Skills and Knowledge (essential):

• Solid understanding of accounting principles and accounting software
• Computer literate with strong MS Office skills, especially Excel

 Other:

• Working hours: Monday to Friday, 07h30 – 16h30
• Own transport required

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Contract Administration

• Manage buying and selling contracts from initiation to completion.
• Process invoicing and booking of transactions accurately.
• Monitor transport schedules related to commodity transactions.
• Ensure all contract documentation is correctly maintained and updated.

 Data Management

• Capture and maintain accurate commodity movement data in the system.
• Reconcile contracts and financial records.
• Investigate and resolve stock differences or discrepancies.
• Maintain accurate records for reporting and audit purposes.

 Client and Supplier Communication

• Respond to client and supplier enquiries promptly.
• Ensure settlements are completed according to contract terms.
• Liaise with internal teams and external stakeholders regarding transactions.
• Assist with resolving queries relating to contracts, invoices, or stock movements.

 Administrative Support

• Perform all administrative duties related to trade administration.
• Maintain organised filing systems and accurate records.
• Assist with document preparation and record management.
• Ensure all documentation complies with internal processes.

Systems and Software Management

• Utilise Accounting / ERP software for transaction processing.
• Maintain accurate digital records within internal systems.
• Use Microsoft Excel and other Office tools for reporting and data management.
• Ensure accuracy and efficiency in system-based processes.

Closing Date: 

• 2026-03-19