Financial Administrator (Prestige) (JHB East Rand) at Rand Refinery

PURPOSE OF THE POSITION

MAJOR RESPONSIBILITIES

SILVER KRUGERRAND SALES

• Provide daily updates of Silver sales and stock working papers.
• Clearing of incoming USD payments for Silver sales.
• Issuing of Siler releases after payment matching.
• Issuing of Transfer documents when necessary.

CREDITORS

• Timeously processing of creditors invoices on the system.
• Compile a comprehensive payment request.
• Daily loading of USD and ZAR payments.

DEPARTMENTAL COST ANALYSIS

• Monthly reconciliations of accounts applicable.
• Month -end and adhoc journals.

CASH AND BANK MANAGEMENT

• Preparation of cash and bank estimates daily in conjunction with treasury operations.
• Daily review of bank accounts for correctness and correct bank balances.
• Daily completion of cash and bank actuals in line with bank statement entries.
• Processing of replacement payments daily for both ZAR and USD mines.
• Daily processing of bank entries in the financial operating system (SAP).
• Liaison with banks to clear and resolve outstanding and unprocessed payments
• Preparation of bank reconciliation.
• Preparation of selected general ledger accounts
• Liaison with treasury dealers for investment of excess funds as well as recall of funds from call to fund bullion bank account.
• Banking of cash receipts, processing of journals and duties as allocated by line manager from time to time.

DEBTORS

• Regular processing of invoicing for Jewellery, assay, granules, transport, shipping, vault and sundry.
• Running charges for refining fees and swaps
• Process the credit notes and journals.
• Ensure invoices are submitted daily to customers for payment.
• Process month-end debtors’s statements and submit to customers for payment.
• Submit debtors age analysis for review and effectively follow up on overdue payments (60 days and over).
• Reconciliation of accounts receivable subledger and selected general ledger accounts.
• Month end debtor’s re-evaluation.
• Month end closing by processing month end backdated payments appropriately.

 RISK REGISTER MANAGEMENT       

• Risk register reviewed and updated annually
• Completed quarterly Control self-assessment.

POLICY MANAGEMENT

• Ensure that procedures are reviewed and kept up to date annually

FINANCIAL STATEMENT SUPPORT (AFS NOTES)         

• Submission of completed and accurate year end schedules.
• Completed Notes to Financial Statements.

MANAGEMENT REPORTING (FRC) 

• Completion of accurate reports.

AUDIT REPORTS IN AREA

• Completion of Close-outs from audit findings.

TEAM COLLABORATION   

• It will be requested on an ad-hoc basis to assist other departments within finance.

STAKEHOLDER OPTIMISATION

This would be during the budget cycle:

• Assist with budgeting process through to approval.
• Value adding reports produced.
• Support for all items.
• Additional information incorporated where necessary.

OTHER RESPONSIBILITIES

• Requirement to ensure that the general ledger for the JV and other subsidiaries are reconciled and together with any loan accounts.
• Stock management and revaluations.

MINIMUM REQUIREMENTS

• Preference will be given to candidates that possesses a tertiary qualification (BCom Management Accounting) or related qualification.
• Preference will be given to a candidate that has at least 2 years’ experience in financial accounting field.
• Knowledge of Financial Accounting: Fundamental Accounting Concepts & Principles, Management Accounts reporting (Income statement only), implement Internal controls and adherence.
• IFRS and South African Tax Legislation knowledge - Know the requirements of these legislations.
• Applies technical and specialist financial knowledge in interpreting financial information for ad hoc projects. Assist with accounting functions.
• IT/SAP-Capable of using extensive IT knowledge coupled with SAP knowledge and advanced Excel skills to extract and manipulate data to achieve requirements.

SKILLS AND ATTRIBUTES

• Advanced computer literacy for SAP and advanced excel, Advanced excel.
• Self-development – Keep abreast of changes by attending seminars and read relevant publications.
• Financial and numerical literacy-High levels of accurate and detailed financial ability-Financial and numerical literacy
• Attention to detail.
• Report writing skills-In order to produce accurate and timeous reports for management.
• People skills - An ability to interact and communicate a high degree of technical knowledge to management and staff. This includes the ability to get the best out of people by engaging with all levels of employees.
• Negotiate, collaborate & partner with others.
• Good communication skills - An ability to converse with all kinds of people and produce concise reports.
• Business knowledge - A good understanding of company business and policies and procedures.
• Report writing skills - An ability to co-ordinate, prepare and produce accurate meaningful reports to management.
• Resource management skills - The ability to plan and use resources effectively.
• Honesty - An acute sense of honesty and moral conduct.
• Integrity - High personal standards of integrity in all situations and maintain confidentiality on sensitive data.
• Highly motivated and self-starter - Be able to work with minimum supervision
• Deadline driven - Be able to meet deadlines.
• Attention to detail - Be able to do detailed work consistently.
• Analytical numerical literacy - Accuracy and excellence in the execution of this financial role.
• Interactive skills - Ability to interact with all other employees in a professional and social manner.