Financial Manager at CLS Human Capital Specialists

Introduction

• A golf and lifestyle estate in Pretoria East is seeking to employ a Financial Manager to manage its total accounting function.

Job Purpose

• To manage the total accounting function and to produce accurate and timely management information as required.

Education and Qualification Requirements

Minimum education (essential)

• Relevant Finance / Accounting degree

Minimum education (essential)

• SAIPA registration

Minimum applicable experience (years)

• 5 years

Required nature of experience

• Financial Management in a Golf Club environment would be a recommendation.
• Financial accounting to balance sheet
• Financial reporting
• Risk management
• Management of people
• Process and system design and implementation

Skills and Knowledge (essential)

• Accounting Software (i.e., Pastel / Xero / QuickBooks)
• Microsoft Excel (advanced)
• Basic computer knowledge
• Financial accounting (accounting to balance sheet)
• Debtors & Creditors
• Cashbooks
• Payroll management
• Financial reporting
• Financial compliance
• Budgeting and forecasting

Competencies required (Essential):

• Examining Information
• Interpreting Data
• Convincing People
• Resolving Conflict
• Meeting Timescales
• Checking Things
• Following Procedures
• Upholding Standards

Competencies Required (Important):

• Documenting Facts
• Providing Insights
• Establishing Rapport
• Articulating Information
• Making Decisions
• Directing People
• Showing Composure
• Embracing Change
• Inviting Feedback
• Managing Tasks
• Producing Output
• Taking Action

Key Performance Areas, Weights, and Objectives

Financial Management (30%)

• Ensure all statutory submissions are done on time.
• Compile sales figures according to the budget for board meetings.
• Prepare journal entries for all three companies and attach supporting documents.
• Sign of weekly Competition fee reconciliation according to voucher list done by Ass Accountant.
• Compile and capture the monthly interest journal on equipment purchased.
• Submission of all insurance claims and keeping a record of all claims.
• Monthly HOD meetings to ensure expenses are kept in line with the budget.
• Assist other departments to improve controls and take ownership of decisions.
• Maintain Asset register.
• Ensure controls and procedures are maintained by all HOD.
• Ensure the SCM process is followed by all departments.
• Review debtors AA in excess of 60 days – discuss with GM for possible handover.
• Optimisation of financial systems (Financial, payroll, clocking).

Reporting (30%)

• Produce monthly financial management reports.
• Preparation of annual budgets.
• Prepare the financial report for the Board meetings.
• Ensure that the management reports are prepared for the Clusters.
• Ensure seamless audit and clean audit reports.
• Prepare annual budgets in conjunction with HOD`s.
• Obtain clarity on the details behind the various budget requests.
• Control the Admin budget expenditure.
• Manage the Asset Register.
• Compile rounds and golf cart stats for board meetings.
• Compile sales figures according to the budget for board meetings.

Payments (10%)

• Sign off reconciliations between supplier statements and the supplier ledger to company payments for all three companies.
• Approve payments as 2nd approver.
• Ensure the correct procedure is followed when a new supplier is loaded on the system.
• Release new beneficiary loaded according to company policy.

Payroll (10%)

• Oversee maintenance of all employee records and files.
• Review attendance and overtime registers for the ground workers prepared by the HOD.
• Oversee the leave application process and ensure that HODs and CEO approve leave before a staff member goes on leave.
• Check and reconcile all ground workers' hours and overtime hours to the attendance registers and send them to the Financial Director for review and signature.
• Reconcile payroll documentation of the monthly payroll run for both companies – PJM and WHOA.
• Commission for pro shop sales and membership.
• Compile leave provision journal for both companies.
• Prepare payroll journal and process journal onto Pastel.
• Prepare all statutory documentation for both companies (PAYE SDL UIF GARNISHEE UNION EMP201, EMP501).
• Compile and submit the annual workmen’s compensation to the Department of Labour.
• Compile a 13th cheque and performance bonus schedule.
• Compile the salary increase schedule for approval to the Board of Directors.
• Prepare annual leave schedules.
• Keep a file with all payroll documentation for both companies for audit purposes.

Team Management (10%)

• Establish, improve, and ensure active management of the team’s KPAs with frequent feedback.
• Ensure there is appropriate and continuous team training.
• Improve and maintain department-specific induction.
• Active monitoring and reporting of performance.
• Actively manage team well-being.
• Manage relevant HR-related processes.

Stock Management (10%)

• Communicate dates and timing of stock counts.
• Review recorded stock counted.
• Inspect variances and obtain comments for abnormal movements.
• Review the final captured stock list for completeness and accuracy.
• Ensure sign-off on Stock Valuation report, counter signed by HOD – Golf and F&B.