Financial Manager – Controlling & Accounts Receivable - Lanseria at Airbus DS Optronics (Pty) Ltd

Job Description:

Planning and forecasting 

• Direct support towards annual budget and forecast.
• Project controlling inputs towards annual budget & forecast (aircrafts & S&S actuals plus forecasts)
• Participate to monthly AH controlling meetings.
• Responsible for internal planning and reporting in adherence with group reporting  deadlines.
• Keeping abreast of financial and economic changes. 

Key reports 

• Summary of project controlling inputs to feed into budget/FC

Key KPI’s 

• Supporting FM controlling to meet group communicated deadlines
• Providing accurate inputs

Key deadlines 

• Group & internally communicated deadlines

Project controlling 

• Responsible for the development and implementation of the project controlling function o Finance controlling representative for all company projects.
• New aircrafts completions & MRO projects: 
• Involvement from day 1
• Issuing of commercial invoices for down payments. Tracking of down payment  schedule in accordance with contract
• Ensure accurate & on time invoicing of aircrafts & MRO at delivery ( tax invoices) o Tracking and posting of customer down payments vs contracts
• Monthly analysis of project status (revenue, cost, provisions, savings, over  expenditure, % of completion, GM%)
• Tracking and ensuring aircraft and MRO projects are delivered at signed CBS  GM% with detailed analysis of deviations and reporting to EXCO.
• Communicating corrections or provision postings to accounting team
• New aircraft & MRO completion review meetings: present financial status of each  project (Revenue, Cost, Savings, Over expenditure, Provisions, % of completions,  Gross Margin, Gross Margin % compared to commercial balance sheet (CBS)
• IFRS 15 MRO % of completion – Responsible for monthly & annual % of  completion procedures. Communicating the % of completion to accounting team  to post the entries
• IFRS15 Significant Financing components - responsible for annual calculation o Project cash flow tracking: Payments received from customer vs payments made  to suppliers.
• Alignment meetings with project managers to agree on the financial status per  project before presenting it to EXCO.
• Raising alerts/red flags identified on projects (ie overspending, possible losses).  Providing EXCO with the visibility of financial issues on the project in terms of the  financial performance
• Formally sharing lessons learnt after each project (ie labour budgeting issues that  caused over expenditure, incorrect budgeting for items that lead to savings or  over expenditure. This is to ensure accurate future offers.

Spares: 

• Ensure accurate monthly margins in agreement with AH commercial policy o Analyse monthly results and query deviations
• Communicate deviations and corrections to accounting team
• IFRS 15 - Responsible to ensure accuracy of monthly cut off
• IFRS 15 - Responsible to perform annual revenue cut off procedures & communicating the entries to accounting

FBH/PBH 

• Monthly tracking of invoicing vs cost
• Ensure gross margins are in agreements with contracts
• Responsible for annual cut off procedures & communicating the entries to accounting

WIP 

• Responsible for accuracy of company WIP
• Responsible for WIP analysis linked to project controlling

Monthly GM analysis 

• Monthly analyses of aircrafts, spares, MRO and training margins for inputs to FM Accounting before monthly group reporting

Warranty/AH funded projects 

• Tracking of cost incurred by AZA and ensuring timely and accurate invoicing to AH  (for example labour cost incurred on safety enhancers)

Key reports: 

• Monthly financial status report per project (per aircraft & MRO completion) o Creating a G-drive for all projects: Saving & sharing all project reports on a monthly  basis. Easily accessible to all stakeholders
• Monthly GM analysis reports in supporting Accounting team with month end % of completion workings per project. To be communicated to accounting team for  entries to be posted before month end reporting.
• Cash flow reports per project.

Key KPI’s 

• Actuals vs budget (CBS) performance for each project
• Exploring and presenting project KPI’s that could be beneficial to stakeholders
• Raising alerts/red flags with EXCO in time.
• Understanding the financial performance of a project in real time (and not only at  delivery)

Key deadlines: 

• Having the analysis & reports ready before meetings/month end reporting/year-end  reporting.

Internal controls & compliance 

• Responsible to ensure all finance policies, procedures and forms are up to date. Sharing all the finance policies with the relevant managers and ensuring review & updates are made.
• All finance policies & procedures – Tracking annual declaration of finance employees o Coordinate the review & update of finance policies on a regular basis
• Responsible for annual ICSA campaign – coordinate & obtain inputs from finance stakeholders. Finance responsible to coordinate the inputs from all team members. o Responsible for tracking and closure of ICSA deficiencies
• Responsible for tracking and closure of Corporate audit findings
• Responsible for implementation, tracking and adherence to annual finance compliance roadmap. To be shared by Regional team in Dubai)
• Management review controls: completion in accordance with signed management review controls
• Communicating finance compliance roadmap and new initiatives with finance members o Establish a close relationship with regional compliance manager. Regular meetings. o Ensure recording keeping of all management review controls performed by all functions
• Ensure full financial compliance IAW all group and internal directives, processes and procedures 
• Assisting CFO to establish sustainable compliance awareness and conformance in the finance department
• Full compliance with IFRS.