Fixed Asset Accountant at Aspen Pharma Group

Main Purpose of the Role

Responsible for Property, Plant and Equipment (PPE) and Intellectual Property (IP) (both tangible and intangible asset management). To maintain validity, accuracy and completeness of all Assets. To deliver management accounts as per the reporting deadlines. To assist with ad hoc projects in relation to the function (External audit, Internal audit, etc.).

Key Responsibilities:
(The Primary Tasks, Functions And Deliverables Of The Role)

• Responsible for the budget and forecast processes for both PPE and IP. This will include the cashflow impact of any capex spend. Adhere to agreed timelines.
• Track expenditure against budget and forecast
• Responsible for monthly reporting of capex spend. Adhere to agreed timelines.
• Perform monthly review with line manger highlighting risks and opportunities (including over and/or underspend)
• Complete Additions/ Disposals/ Transfers/ Intercompany transactions/ Impairments/ write-offs and monthly depreciation / amortisation processing into register
• Complete transfers between B4 to LN - when payments are done in B4
• Complete activation of projects when opened
• Sale of any assets must be accurately and completely completed, ensuring adherence to good business practices and policies in place
• Ensure supporting schedules are maintained in order to understand the flow of assets
• Ensure accurate and complete Tax registers are maintained
• Carry out periodic reviews of useful lives in the IP and Fixed asset master data
• Perform monthly reconciliations with detailed explanations for reconciling items. Reconciling items to be cleared before the following month end.

IP specific

• Obtain monthly feedback regarding product discontinuation, cancellation of registrations, cancellation of projects and cancellation of new launches. Engage with the various functions in business for feedback and updates.
• Maintain IP register (to be accurate and complete at all times). Understand the costs which are capitalized. Ensure capitalization of costs are aligned to Group guidance.
• Provide support to Group companies and affiliates with regarding to IP queries or information
• Responsible for accurate amortization accounting
• Ensure impairment assessments are completed

PPE specific

• Maintain capex tracker (to be accurate and complete at all times). Compare actuals vs budget and forecast. Highlight the unbudgeted items. Monthly engage with business owners to understand progress on spend and full year expected end.
• Maintain Fixed asset register (to be up to date at all times). All assets physically on the premises must be on the register and vice versa.
• Ensure fixed assets WIP account remains current.
• Responsible for accurate depreciation accounting.
• Authorize capex purchases (aligned to approvals framework)
• Ensure collaboration with Procurement with regards to open order items
• Provide support to Procurement for generating orders
   
  • Code and authorize invoices for processing
  • Create asset numbers
• Ensure accurate and complete records in order to track assets (Tangible) - ensure some type of tracking on the assets
• Perform physical verification of all fixed assets per department (aligned to relevant policy)

General

• Always maintain an attitude of transparency to ensure that matters are escalated when required
• A professional attitude is displayed when responding to a customer’s needs.
• Build and maintain strong working relationships with both external parties and internal parties
• Internal and external customers are constantly updated as to the progress of their queries
• SOP's: Compile, implement, distribute and regularly update
• Audit: Ensure that all matters pertaining to internal and external audit are dealt with timeously and accurately
• Queries: Effectively responding to queries (speed; accuracy; professionally)
• Ensure that back-up is available/trained at all times
• Methods of improvement in any key areas proposed, developed and continuously updated
• Accurate and timely completion of tasks and core functions (not excluding ad-hoc)
• Save work on the shared drive; filing to be completed every week, clean desk policy to be maintained
• Accountability to be assumed and visible on tasks
• Collaboration with IT Asset & External Supply Administrator
• Ensure contractual arrangements relevant to area of responsibility is adhered to

Requirements
Skills and Competencies
(The abilities that the individual needs in order to perform this role effectively)

• Planning and Organizing skills
• Time management skills
• Good interpersonal and communication skills (verbal & written)
• Numerical Acumen
• Analytical Skills
• Adaptable to change
• Highly motivated, energetic, self-starter, proactive
• Problem-solving and good judgment
• Ability to work under pressure
• Focused on attention to detail, high sense of urgency and deadline driven
• Responsibility & Accountability

Education & Experience

• Matric/ Grade 12
• BCom Degree
• At least 3 years work experience in a financial environment
• At least 1-year relevant Fixed Asset accounting experience
• Intellectual property experience in a Pharmaceutical company
• Computer literate – strong in MS Excel, MS Word and a fully integrated computer system
• Experience in the pharmaceutical/FMCG industry is preferred

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 14 August 2020. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.