Fleet and Assets Administrator at NACOSA

About NACOSA: 

• NACOSA (Networking HIV, AIDS Community of Southern Africa) is a leading non-profit organisation working in communities across South Africa. It focuses on building strong, resilient organisations and communities to respond effectively to HIV, AIDS, TB, gender-based violence (GBV), Human Rights, and broader public health and social challenges.

The duties and responsibilities of the Fleet and Assets Administrator will include, but not limited to:

• Provide operational support to NACOSA and implementing partners for the day-to-day use of fleet vehicles, equipment, and facilities.
• Coordinate the setup, maintenance, and user training of specialised vehicle systems (e.g., waste management, clinical compartments).
• Ensure compliance with fleet regulations, safety standards, and organisational policies.
• Monitor vehicle usage, coordinate maintenance, and manage tracking systems to detect misuse or unsafe driving.
• Maintain accurate asset records, including laptops, furniture, and medical equipment, across all offices.
• Conduct regular asset audits, coordinate transfers/disposals, and support procurement planning.
• Support fleet and asset budgeting, and assist with cost tracking, claims, and financial reporting.
• Update trackers and prepare regular reports on vehicle servicing, licensing, driver behaviour, and asset utilisation.
• Collaborate with Finance, IT, and Procurement teams to streamline processes and ensure accurate documentation.
• Perform ad hoc administrative tasks and stand in for colleagues or managers when needed.

Job Requirements
Required qualifications, skills and experience

• Post-Matric qualification in Fleet Management, Logistics, or related field.
• Bachelor’s degree advantageous.
• Minimum 3 years’ experience in fleet and asset administration.
• Knowledge of vehicle maintenance, repair scheduling, tracking systems, and health & safety regulations.
• Experience in NGOs, healthcare, or pharmaceutical sectors is beneficial.
• Proficient in MS Office; ERP/finance systems (e.g., Netsuite) experience an advantage.
• Fluent in English and at least one other South African language (African language preferred).
• Valid Code C1 driver’s license with no endorsements.

Key Competencies and Attributes

• Strong communication and organisational skills.
• Attention to detail and problem-solving ability.
• Analytical thinking and information gathering.
• Ability to work collaboratively in a team.
• Action-oriented with good planning skills.