Fleet and Uniform Co-Ordinator - Bellville at Feedem

Minimum Requirements

Skills and Competencies

• Strong Time management Skills and Deadline driven
• Must be able to work with minimum supervision
• Attention to detail
• High level of accuracy 
• Able to work under pressure
• Good interpersonal skills
• Teamplayer and work independently
• Financial and Numerical Accumen
• Friendly and approachable
• Able to manage a busy switcboard
• Excellent time management skills'
• Deadline driven
• Data Analysis and report writing skills
• Able to communicate at all levels

Qualifications    

• Grade 12
• 3-5 years experience in a similar role.
• Supply chain / logistics qualification
• Computer literate

Duties and Responsibilities

Fleet Management

• Maintaining a fleet inventory of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
• Ensuring that all company vehicles are insured and registered
• Coordinating with third party vendors to arrange maintenance and repair services for vehicles
• Maintaining records of fuel usage and mileage for each vehicle in order to prepare invoices for billing purposes
• Communicating with vendors or customers regarding service appointments for each vehicle
• Coordinating with insurance companies to file claims for damaged vehicles
• Reporting vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
• Working with the human resources department to schedule employee training on company vehicles or equipment
• Coordinating with the accounting department to arrange for payment for services rendered
• Verify driver’s licenses;
• Conduct driver assessments;
• Legally appoint drivers;
• Monitor fleet cards transactions;
• Monitor tracking systems daily;
• Managing Fleet capacity and fleet insurance- first line of contact with Insurance for end to end to end claims handling/management
• Running Motor vehicle cost reports for finance;
• Advice and guidance to operators and managers on fleet compliance issues, vehicle inspections and driver compliance;
• Create and maintain fleet files;
• Management of costs relating to damage/fines/repairs/invoices/applications;
• Responsibility for the day to day operations of vehicle maintenance, service and repairs

Uniform Management

• Ad hoc uniform issues
• Storeroom management
• Stock management
• Placing orders with suppliers
• Ensuring invoices received is loaded for payment
• Co-ordinating annual uniform orders
• Handling queries from stakeholders
• Monthly reporting

Swicthboard

• Relief Switchboard duities as and when required