Fleet Controller | Port Elizabeth at Interwaste Holdings Limited

About the job

• Interwaste, a leader in waste management solutions across Southern Africa, is seeking a seasoned Fleet Controller to join our team at the Gqeberha / Port Elizabeth depot. With a commitment to sustainability, innovation, and operational excellence, Interwaste is dedicated to creating a better future by transforming waste challenges into impactful opportunities.

Role Overview

• The Fleet Controller will play a pivotal role in managing our Waste Management operations by managing the Fleet, staff members and strengthening the Company’s’ dedication to Safety. This is a unique opportunity for an operational-minded professional with a passion for people, processes and policies with a proven track record of operational success.
• If you are a results-driven individual with a strong background in Fleet Management, a commitment to integrity, and a desire to work for a company that makes a difference, we invite you to apply and join us in shaping a sustainable future.

Key Responsibilities 

Operations 

• Ensure the optimal routing of vehicles.
• Understanding Waste classification in order to allocate the correct vehicle.
• Adhere to Customer and landfill requirement.
• Managing all services to ensure that all customer requirements and jobs are executed on accurately and in accordance with the task list.
• Managing all set exchanges and call-ins to ensure all customer calls are executed on time and correctly and jobs are prioritised correctly.
• Monitoring and controlling of all vehicles via radio, cell or personal contact to ensure route compliance.
• Logging of all calls on the internal Fleet system and completing all tasks on an ongoing basis to ensure all data correct on daysheet system at all times.
• Ensuring that all vehicles are fit for use, prior to dispatch I.e. In terms of road worthiness and Inter-Waste customer requirements.
• Driver compliance with regard to documentation on vehicle inspections, dangerous goods and any other permits and documents.
• Extracting and compiling carryover reports and ensuring the incorporation of such carryovers in future planning or arranging special conditions like overtime in conjunction with the Depot Manager.
• Monitoring and reporting all variances to scheduled tasks including deviations from routes, performance abnormalities seen from interpreting tachographs, performance abnormalities where productivity is questioned.
• Arranging alternatives to ensure proper service is rendered including renting of vehicles or staff needed (all external acquisition of resources to be approved by Depot Manager, General Manager or one of the Directors based on your motivation and the relevant signing authorities).
• Ensuring vehicle availability for services, repairs etc. by planning resources to accommodate the resultant overtime.
• Responsible for vehicle productivity – must ensure the required number of trips per unit is done as specified from time to time.
• Ensuring all relevant procedures are followed.
• Optimal routing as measured against loads / trucks / day for the specific depot.
• Responsible for all drivers documents that are required for invoices purposes.
• Monitor fuel usage.
• Adherence to all required legislature.

Health and Safety

• Drive the Company’s’ Zero Harm policy within your area of operations. 
• Compliance with all health & safety requirements in line with the company's OHS policies & procedures.
• Work within the ISO frameworks and other required by Clients.
• Ensure all SHEQ policies and requirements are upheld and met.
• Ensure SHEQ site file is implemented and maintained.

People

• Adhere to the principles of an ethical, honest, transparent, fair work environment.
• Communicate in a professional manner.
• Creating, maintaining, and enforcing company policies and procedures.
• Compliance with relevant laws, regulations, and affiliated professional standards.
• Promote the Code of Ethics (Integrity, Objectivity, Confidentiality and Competence).
• To be responsible for maintaining discipline by using the Company's disciplinary code and procedures, as well as attending to grievances.
• Ensure that all staff members are adequately trained as per the SLA and OSHA requirements.

Communication and Feedback

• Build and maintain strong client relationship with the client.
• Regular communication with the client.
• Understand and manage the needs of the client.
• Ensure all your superiors are notified in a timely manner regarding aspects of your areas as deemed necessary by them.
• Deal with personnel matters such as reporting incidents, customer complaints, requesting new employees, extension of contracts and terminations to your manager.
• Ensure your manager is informed off all staff related matters that will affect the organisation in a dire manner immediately (e.g. IR).

Desired Experience & Qualification

• 3- 5 Years’ experience in a similar role
• Grade 12 / Matric
• Tertiary qualification in Transportation/Logistics or studying towards such a qualification preferred
• Computer literate strong people skills and problem-solving abilities
• Detail-oriented
• Ability to develop and implement standard operating procedures
• Basic knowledge of vehicle maintenance and hydraulic lifting equipment
• Excellent written and verbal communication
• Ability to work accurately under pressure
• Valid code 14 motor vehicle drivers licence preferred