Fleet Supervisor at Steinmuller Africa

Main Purpose: Manage the Company’s vehicle fleet and ensure that all vehicles/equipment in the fleet are maintained and in a safe working condition without harm to Employees.

Key Performance Areas:

Planned maintenance

• Develop a maintenance plan including check lists for each vehicle/ equipment type in the fleet.
• Develop preventative maintenance schedule for all fleet vehicle/ equipment.
• Prioritise maintenance activities.
• Ensure that vehicles/ equipment are serviced and maintained according to the schedule and inspection check lists.
• Scheduling of vehicles for body repairs with suppliers.
• QA inspection on finished product – Insurance claims, body repairs.

Emergency repairs on vehicles/equipment

• Assess and prioritise emergency breakdowns.
• Consult with management and Site Managers regarding availability and replacement of vehicles/ equipment.
• Manage standby Employees and call outs.

Conduct Audits and control

• Control the quality of repair and maintenance activities to ensure that client expectations are met.
• Follow up with Site Managers to ensure timeous and satisfactory completion of maintenance activities.
• Conduct regular checks on vehicles/ equipment to improve reliability of fleet.
• Conduct random quality inspections on completion of repair work.
• Check the monthly invoices for C – Track and Tracker to ensure correctness and timeous processing of orders and GRV’s.
• Keep track of vehicles on C-Track and Tracker and follow up on activation calls.
• Audit Wesbank fuel statements for fleet, follow up on any deviations and put control measures in place to reduce/ eliminate deviations.
• Ensure compliance with the Company QMS.

Administration and cost control

• Assist with vehicle disposal and de-registration.
• Maintain service and repair records.
• Compile vehicle condition and disposal tender lists.
• Manage vehicle distribution to Company sites.
• Seek and implement most cost effective maintenance strategy for all vehicle types in fleet.
• Manage maintenance cost.
• Keep record of re-work and corrective action.
• Do expediting on orders and spares required.
• Authorise Wesbank Auto vehicle maintenance work.
• Administer vehicle distribution list, vehicle road worthy and licencing.
• Ensure travel applications are completed and authorised.
• Complete trips sheets for transportation and invoicing.
• Distribute the monthly fuel transaction reports of all pool vehicles to relevant sites.
• Vehicle fuel card, e-tag and key control.
• Company proxy for license renewals and traffic offences.
• Ensure adherence to Company vehicle policies and instructions.

People management

• Assesses the performance of direct reports quarterly.
• Provides guidance and support and assistance where necessary.
• Facilitates grievance and disciplinary procedures.
• Succession planning for responsibility area.
• Identify training and development needs and recommend appropriate courses.

Safety management

• Weekly and monthly Supervisor’s inspections.
• Daily toolbox talks.
• Contact job observations.
• Task risk assessments.
• Written Safe Work Procedures.
• Report and investigate incidents, unsafe conditions and acts.
• Compliance to the OHS Act including relevant regulations, SANS standards and other relevant procedures and instructions.

Competencies:

• Ability to lead and motivate staff.
• Good verbal and written communication skills.
• Capacity to work under pressure.
• Ability to handle conflict effectively.
• Results driven, ability to work without constant supervision.
• Ability to manage change.

Preferred Requirements:

• Qualified artisan (Petrol/ Diesel Mechanic).
• 8 Years’ experience as a Supervisor with the relevant supervisory training.
• 15 Years’ experience in vehicle maintenance, auto electrical, mechanical and hydraulic systems.
• Knowledge of OHS Act, relevant regulations and safety standards (risk assessments, safe work procedures and housekeeping practices).
• Knowledge of the National Road Traffic Act.
• Computer literate (MS Office).