Frontline Administrator/Receptionist (Defense/Aerospace) at Black Pen Recruitment

Requirements

• NQF Level 5 in Business or Office Management
• Valid Driver’s license
• Prior experience as a receptionist or as a PA (advantageous)
• Consistent, professional dress code and well-groomed appearance is important
• Well spoken and interacting with internal and external stakeholders
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook
• Good time management skills
• Experience with administrative procedures
• Able to contribute positively as part of a team
• Executing delegated tasks and render assistance to others as required
• Maintain frontline desk (knowledge of whereabouts and movements of persons; access control of company assets)

Responsibilities

• Greet clients and visitors with a positive, professional, helpful attitude
• Assisting clients in finding their way around the office
• Checking that visitors have completed the required Non-Disclosure Agreement document
• Helping maintain workplace security by issuing, checking, and collecting visitor tags as necessary and maintaining visitor logs
• Assisting with a variety of administrative tasks including copying, taking minutes of meetings and making travel plans
• Preparing meeting and facilitating training rooms
• Answering phones in a professional manner, and routing calls as necessary;
• Taking and conveying of messages accurately
• Assisting colleagues with administrative tasks
• Answering, forwarding, and screening phone calls
• Sorting and distributing mail
• Provide excellent customer service
• Scheduling appointments
• Performing ad-hoc administrative duties