Governance Administrator - (692) at BankservAfrica

Your key responsibilities include:

Administrative support

• Coordinate the scheduling of Board, Committee and Forum meetings and related processes. Diarising of all committee meeting dates.
• Ensuring venues for meetings are organised, including access to all equipment required, i.e: projectors/teleconference call facilities; IT, refreshments.
• Ensure decisions at meetings are enacted, and deal with any follow-up activities
• Liaise with Members and Directors relating to the coordination of meetings/appointments and referral of matters to other employees for response where appropriate
• Drafting resolutions
• Minute taking and action items after meetings
• Manage queries related to statutory matters
• Effectively liaise with clients, teams, colleagues and other contacts
• Advice regarding the Companies Act and Good Corporate Governance (King IV Code on Corporate Governance)
• Maintaining statutory registers (minute books, attendance registers, company statutory records)
• Attend to the Department's administrative related matters.
• Ensure the procurement of signatures for approved minutes and the filing of signed minutes.

Member and Director Support

• Organise travel and accommodation requirements for Members and Directors
• Be responsible for the preparation of the annual Board, Committee, and Forum calendar
• Directors' Fees: Scheduling, invoicing, and creating Directors' emoluments.

Corporate Governance

• Liaising and coordinating share register activities.
• Manage and file statutory documents
• Open, log, and distribute incoming communications (i.e.Governance Mailbox) addressed to the Company Secretary and Governance and Committee Specialist.
• Keep an issues log of all enquiries and ensure they are executed (i.e. Governance Mailbox)
• Research information to answer queries as directed by the Company Secretary and Governance and Committee Specialist
• Deal with any authorisation requests needing Board or Executive approval and/or signatures, including those for the committees
• Assisting with the monitoring of compliance of management with standing delegations from the board and reporting any breaches.
• Assist in ensuring effective information flows within the board and with and between board committees, and between non-executive directors and management.
• Open log and distribute incoming communications addressed to the Company Secretary and Governance and Committee specialist
• Keep an issues log of all enquiries and ensure they are answered

QUALIFICATIONS / KNOWLEDGE

• Appropriate tertiary qualifications (Any qualification relating to Law, Project Management, and or Business Administration)
• Appropriate Company Secretarial qualifications
• Required computer literacy levels
• CGISA student
• Bachelor of Law/LLB advantageous
• MS Microsoft Office Proficient (Word, PowerPoint, Excel)

EXPERIENCE

• Between 5 and 7 years’ experience in governance and committees
• Experience in the administration of statutory documents
• Experience in submissions to CIPC and or other regulatory bodies
• 4 Years Plus Minute Taking (Compulsory)
• Strong Calendar Management Experience mandatory

In-depth knowledge of the following:

• Companies Act
• King IV Code on Corporate Governance
• CIPC E-services Candidate Requirements
• Excellent Language skills – English writing

SKILLS

• Be proactive
• Strong communication skills
• Excellent planning and organising skills
• Quality and detail-oriented duties