Governance Specialist at Transnet

Position Purpose:

• To develop a standardised governance management methodology in terms of Transnet Port Terminals portfolio of supply chain management policies and procedures. To review current practices and facilitate standardisation of templates
• RFX/Tender documents. To develop and review standard operating procedures for Transnet Port Terminal SCM in order to align it to Transnet’s policies and procedures. To lead, direct and provide oversight to the SCM function, in terms of best tendering and contract approval practices through continuous training.

Position outputs:

• Analysing, identifying noncompliance with SCM policies and processes across the Division and provide training to close the gaps. To lead appropriate governance structures to ensure compliance with the PPPFA, PFMA and all related regulations.
• Provide formal and informal training on SCM processes to SCM team, internal and external stakeholders and AC Secretariats by means of workshop and formal Training as and when required.
• Provide training in order to promote compliance to SCM processes and reduce audit findings.
• To develop and review TPT’s SCM standard operating procedures to align with Transnet’s policies and procedures Provide operational support in terms of Governance to the Sourcing team DACs and LACs.
• Reviewing of templates for submissions to the Acquisition Councils to cater for the different scenarios which may be presented. Evaluating and resolving Tender, Contract and DAC procedural Governance issues.
• Assisting with implementation of Governance Improvement Plans Assisting with monitoring of compliance to SCM Control framework across the Division.
• Assisting with monthly compilation of Governance COE dashboard.
• Adhere to reporting templates and timelines for governance and ensure that all reporting requirements are met;
• Collate and consolidate regular reports on governance for TPT in line with specified reporting templates;
• Analyse and report on performance pertaining to supply management compliance within the TPT structures;
• Highlight achievement of compliance targets on a monthly, quarterly and annual basis at the terminal level;
• Collect and share governance successes.
• Manage key stakeholder relationships:
• Active participation on the Governance COE;
• Continuous stakeholder management to share the Division’s governance plans and strategies, achievement against plans and strategies for legal and regulatory compliance; and
• Participate in relevant governance forums to keep abreast of subject matter trends and contribute thought leadership to current debates.

Qualifications & Experience:

• A relevant NQF Level 7 in Legal or Supply Chain or related Commercial Qualification
• At least 5 years’ experience in Supply Chain Management in the supply management function on a governance.

Competencies:
Knowledge required:

• Detailed knowledge of the PPPFA, BBBEE Policy
• In-depth knowledge of Supply Management / Procurement processes and systems;
• Sound knowledge of Public Sector Supply Management legislation and regulations;
• Working knowledge of SCM legislations;
• Advanced reporting, communication, and presentation
• Understanding of Supply Management Processes.

Skills Required:

• Excellent business report writing skills.
• Business acumen.
• Interpersonal skills.

Communication skills.

• Strong ethical conduct.
• Influencing skills.
• Good understanding of PPPFA and PFMA.