Procurement / Distribution Administrator - JHB at International Flavors & Fragrances

Key Responsibilities: 

• Daily running and management of Zoogn report - Used for tracking and managing Sales orders, for on time delivery to customers. Creation of delivery notes used in Dispatch for picking process.
• Monitor shipments with DHL and other carriers to meet plant goals of on-time shipment performance.
• Coordinate with Customer Service on order changes, rate quotes, late, or early shipments. 
• Verify that all shipments meet customer specific requirements for documentation, labeling, packaging and shipment preparation.
• Ensure new or returned material is received into inventory within 24 hours.
• Ensure proper and complete PGI of all materials shipped.
• Complete working knowledge of all Shipping and Receiving SAP functions and transactions.
• Address problem shipments and investigate customer carrier collection queries.
• Coordinate shipments to offsite warehouse storage and outside Tollers when needed 
• Investigate and resolve logistics-related SAP Notifications.
• Perform any other task or duty as required and within Scope.
• Manage customer Invoices and Proof of Deliveries
• Send Requested documents to Accounts Payable for Audit Purposes
• Manage Accounts queries 
• Environmental Awareness – To attend training session held by EHS Rep.
• Perform such other tasks as may be assigned from time to time.
• Run daily and monthly reports to confirm all Invoices have been processed

Job Requirements

This role will require the following experience and skills:

• At least 2 years relevant work experience, within Procurement and/or Distribution
• Computer literate with good working knowledge of MS Office
• Strong interpersonal, negotiation and facilitation skills (verbal and written)
• Ability to work productively in team and matrix management environment 
• Good grasp of customer service in purchasing
• Independent-thinker, pro-active, results-driven within independent work environment context
• Exposure in food Safety/Good Manufacturing Practice preferably in Food Manufacturing environment