Graduation Project Manager - Department of Enrolment and Student Administration at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

Planning and communication for graduation season:

• Draft and communicate the planning of the graduation season and the groupings of the graduation sessions for approval to the relevant stakeholders; 
• Distribute approved graduation season information to relevant stakeholders;
• Compile, distribute and manage the schedule for all processes and tasks before the commencement of each graduation season and session;
• Coordinate faculties’ graduation checking and compilation as per scheduled deadlines;
• Draft finalists’ letters in line with approved nomenclature and relevant information for referral to the communication unit to update student information;
• Draft and finalise web page content for referral to the relevant stakeholder to upload to the web page;
• Verify that updates are reflecting on the web page;

Management of graduation administration and office:

• Prepare, design layout, conduct quality assurance, and finalise the graduation information for compilation of the graduation programmes, and refer for printing and publishing; 
• Liaise and collaborate with relevant stakeholders for the collation of information;
• Extract reports and submit to faculties for checking;
• Conduct quality assurance processes for validation of information;
• Manage the printing process of relevant graduation documents;
• Manage the attendance at graduation ceremonies, as well as the couriered and collected documentation for audit purposes.

MINIMUM REQUIREMENTS:

• A relevant Bachelors/B Tech degree, with:

Three years’ experience in:

• Planning, organising, administering, and coordinating graduation processes;
• Student administration and graduation ceremonies;
• Working with certificates, diplomas, and degree nomenclature;

OR

• Relevant three-year National Diploma, with:

Five years’ experience in:

• Planning, organising, administering, and coordinating graduation processes;
• Student administration and graduation ceremonies;
• Working with certificates, diplomas, and degree nomenclature.