Group Company Secretary at Liquid Intelligent Technologies

Role Description

• Key responsibilities include overseeing the administrative operations of various Boards of Directors and senior management, engaging with the board, and adhering to its governance framework. The successful candidate will ensure compliance with all statutory and corporate regulations, attend relevant meetings to ensure effective minute-keeping, assist with Board resolutions, and facilitate communication between the Board of Directors and shareholders. This role also involves maintaining accurate and timely company records, statutory registers, and lodging annual returns with regulatory authorities such as CIPC, PSIRA, and others.
• An Assistant Group Company Secretary position has become vacant at Cassava Tech Group. This role's primary purpose is to manage general administrative duties and in conjunction with Group Co Sec to uphold Corporate Governance requirements across the Group, its subsidiaries, and associates. Prepare for and attend Board Meetings, including keeping minutes, producing agenda etc. of some 5 subsidiaries and associated companies, with oversight in country teams of some 70 subsidiaries or associate companies. Draft resolutions and any other compliance or company secretarial documents for the companies as needed.
• Ensure that the companies comply with the requirements of the Companies Act. Liaise with third parties including banks, Registry of Companies, auditors and external professional advisors. Raising matters which may warrant the attention of the Boards of the companies. Any other ad-hoc duties needed to assist the Executive team of the holding company.
• Key responsibilities include overseeing the administrative operations of various Boards of Directors and senior management, engaging with the board, and adhering to its governance framework. The successful candidate will ensure compliance with all statutory and corporate regulations, attend relevant meetings to ensure effective minute-keeping, assist with Board resolutions, and facilitate communication between the Board of Directors and shareholders. This role also involves maintaining accurate and timely company records, statutory registers, and lodging annual returns with regulatory authorities such as CIPC, PSIRA, and others.
• Management of the Diligent & Gems software package. Annually set meeting dates, send reminders, and reschedule meetings as needed. Annually update declarations of interests for each director and cross-reference with the CIPC or similar website. Ensure Terms of Reference, Policies, Charters, and annual work plans are updated yearly.
• Annual evaluation of the Boards and Committees. Preparation of Board AML\KYS Shareholders resolutions. Provide ongoing FICA documents to the banks and explain the Group structure. Renew company STET certificates annually. Maintenance of accurate and timely administration of company records, statutory registers, and lodgment of annual returns. Reserve and change company names. Appoint/resign directors as and when required.
• Create awareness among directors of all laws relevant to or affecting the respective Company. Report to the Group Co Sec any failure on the part of the Company or a director to comply with the Memorandum of Incorporation, company rules, or the Companies Act, as amended from time to time.
• Provide general office administrative support and possess the ability to work proficiently on all MS Office packages, including but not limited to MS Word, Excel, PowerPoint, Outlook, and facilitate remote meetings via Teams. Supervision of the various Board and Committee packs. Proactively follow up with Directors and Management regarding actions/decisions taken at meetings.

Requirements

• Matric Certificate / Grade 12.
• Legal Degree or equivalent with a Chartered Secretaries (CIS) qualification.
• 10+ years of experience within a corporate environment and a similar role.
• In-depth knowledge of Corporate Governance Legislation and across multiple various jurisdictions including Africa, UK and Middle East.
• Above-average computer literacy in MS Office suite.
• Strong administration, interpersonal communication, and customer liaison skills are required.
• Knowledgeable of the latest technology and Industry trends in the field.
• Innovative, technology-driven, and detail-oriented.
• Ability to administrate the Group Governance Structure and ensure compliance with statutory requirements.
• Ability to manage detailed administration and urgent tender requirements.
• All Appointments are subject to the Labour Legislation in the respective country.